Location: Nashville,TN, USA
**Discover Vanderbilt University Medical Center:** Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
**Organization:**
IMPH Administration
**Job Summary:**
Job Summary:
This Associate Financial Analyst position is within the Institute for Medicine and Public Health (IMPH) administrative team, which provides support to multiple centers and institutes. As part of our research administration team, this role is responsible for providing accounting, financial and grants management support to multiple units within the IMPH.
This role will be responsible for varied and highly complex duties involving the use of accounting practices and ensuring compliance requiring the exercise of judgment in selecting and applying guidelines.
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Responsibilities will include but are not limited to the following:
+ Initiating and processing complex transactions
+ Reconciling financial transactions, researching discrepancies, processing journal entries
+ Tracking financial and payroll information utilizing various databases and systems
+ Assisting with developing and analyzing various financial reports
+ Supporting faculty and senior staff in preparing and assembling grant proposals and contracts
+ Assisting with budget preparation for grant proposals
+ Assisting in monitoring compliance with sponsor, VUMC, and federal guidelines and deadlines
+ Assisting with preparation of support documents, biosketches, tables, etc.
+ Maintaining electronic files and databases
+ Serving as a resource to senior staff and administration
+ Other general administrative and financial support responsibilities
+ The responsibilities listed are a general overview of the position and additional duties may be assigned.
**Minimum Qualifications:**
This position requires a Bachelor's degree.
Preferred experience and skills:
+ Strong experience with accounting and financial responsibilities
+ Familiarity with pre- and post-award administration
+ Advanced knowledge of spreadsheets and database applications
+ Professional work style with high level of problem solving skills
+ Additionally, successful candidates will possess and demonstrate extraordinary attention to detail, the ability to manage multiple projects and deadlines simultaneously while remaining helpful and courteous, be extremely organized, efficient, team player and self-starter.
**Additional Information:**
This is a full-time position; 40 hours per week, M-F.
This position will provide remote, work-from-home opportunities much of the time, but you will be expected to work in our Nashville, TN office at times for occasional team events in person.
Salary is dependent upon education and experience.
TECHNICAL CAPABILITIES
- Communication of Results (Fundamental Awareness): Communicates results and recommendations to customers in a concise and non-technical format. Clearly states implications and potential next steps. Presents analysis, ideas, and findings using the appropriate data visualization and presentation tools [such as Word, Excel, Tableau, and PowerPoint].
- Written Communication (Novice): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.
- Financial Analysis (Novice): The process of evaluating businesses, projects, budgets, etc. to determine their performance, stability and profitability.
- Problem Solving (Novice): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.
- Project Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
**Core Accountabilities:**
Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.
**Core Capabilities** **:**
Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.
**Position Qualifications:**
**Responsibilities:**
**Certifications:**
**Work Experience:**
Relevant Work Experience
**Experience Level:**
Less than 1 year
**Education:**
Bachelor's
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled