Salary: See Position DescriptionLocation : Colorado Springs, COJob Type: Full-TimeJob Number: 2400572Department: Department of Public WorksDivision: Resource ManagementOpening Date: 10/25/2024Closing Date: 11/10/2024 11:59 PM MountainFLSA: Non-ExemptNeed more information on completing a job application? See the EPC Application process here. Job SummaryJoin Our Resource Management Division!The Department of Public Works Resource Management Division is seeking a dedicated individual to join our team. You will be responsible for performing essential warehouse duties, distribution tasks, and record maintenance, all while delivering exceptional customer service in a fast-paced environment. You'll handle the transport and delivery of equipment, supplies, and materials using County vehicles, and ensure stock levels are efficiently maintained.In this role you will also work at the parts counter, assist mechanics with their parts needs, and collaborate with all divisions to address their order and supply requirements. This position is your opportunity to play a key role in supporting the department's logistics and supply chain operations.You'll also be trained in operating forklifts and other warehouse equipment, performing physical inventory counts, and managing purchase orders. This role offers a perfect blend of hands-on logistics work and administrative duties, contributing to a safe, organized, and high-performing department.Whether you're starting out or ready to advance to senior-level logistics coordination, joining our Resource Management Division means becoming part of a dynamic team focused on operational excellence and supporting the department's goals.Associate Logistics Coordinator Full Salary Range:$21.163 - $30.697Hiring Range: $22.00 - $24.00Logistics Coordinator Full Salary Range:$23.418 - $33.952Hiring Range: $23.50 - $25.00Senior Logistics Coordinator Full Salary Range:$25.361 - $38.048Hiring Range: $27.00 - $30.00This position has an anticipated work schedule of Monday - Thursday, 6:30am - 5:00pm or Thursday - Sunday, 6:30am - 5:00pm, subject to change.Note: Employees working weekend shifts (Saturday & Sunday) may be eligible for a shift differential to compensate for the non-standard working hours. The schedule is subject to change based on business needs.Training Schedule: Monday - Thursday, 6:30am - 5:00pm for the first 4 weeks,subject to change.Please be advised this position may close on or after 10/28/2024 without advance notice, should we receive a sufficient number of qualified applications.This position performs warehouse duties, distribution, and record maintenance for an assigned department or office and provides exceptional customer service in a fast-paced environment. Operates County vehicles to pick up, transport, and deliver equipment, parts, supplies, and materials. Responsible for receiving, stocking, and issuing parts, supplies, and materials. This position is part of the Logistics Coordinator progression series, which includes Associate Logistics Coordinator, Logistics Coordinator, and Senior Logistics Coordinator. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Authority. Essential Duties/Responsibilities
- Performs daily material handling processes and controls for department-wide receiving and distribution; utilizes a County vehicle to pick up, transport, and deliver equipment, parts, materials, and supplies.
- Receives, stocks, maintains, and organizes supplies throughout various locations, such as buildings, warehouses, distribution centers, and yards; ensures appropriate stocking levels of various materials. Operates forklifts, pallet jacks, and other warehouse equipment.
- Performs large and small-scale physical cycle counts while ensuring accuracy.
- Orders parts and supplies as directed; issues parts and supplies.
- Performs data entry and maintains accurate records. Creates purchase orders in finance management software with direct oversight.
- Provides excellent customer service in a fast-paced environment while maintaining attention to detail and accuracy in work.
- Performs administrative duties, including scanning and tracking.
- Maintains safe, clean, and organized facility/work areas; complies with safety and security regulations regarding handling of equipment, parts, supplies, and materials. Maintains general equipment safety procedures and repairs.
- Contributes to team effort by helping to achieve departmental goals.
- As directed, assists with weather-related duties, such as snow removal.
- Performs other duties as required.
Logistics Coordinator:
- Processes purchase orders and verifies receipts and pricing; ensures compliance with contract and procurement policies and procedures.
- Schedules, participates in, and performs large and small-scale physical cycle counts.
- Performs administrative duties, including scanning, tracking, and verifying accuracy of financial data. Maintains accurate records of resource management orders, supplies, and files.
- Receives, stocks, maintains, and organizes supplies throughout various locations, such as buildings, warehouses, distribution centers, and yards; ensures appropriate stocking levels of various materials. Operates forklifts, pallet jacks, and other warehouse equipment.
Senior Logistics Coordinator:
- Responsible for daily material handling processes and controls for department-wide receiving and distribution; utilizes a County vehicle to pickup, transport, and deliver equipment, parts, materials, and supplies.
- Responsible for contract pricing, and ensuring terms and conditions are met for purchases.
- Analyzes data and verifies accurate information is processed for journal entries in asset databases, including work orders, job numbers, pricing, and contract terms.
- Responsible for overseeing and tracking internal daily material/supply usage reports, ensuring compliance with contract and procurement policies and procedures.
- Responsible for purchasing, tracking, researching, and verifying receipts of goods against purchase orders and invoices, including matching purchase orders and contract information; makes necessary corrections.
- Processes vendor set-up requests for the accounting system, maintains vendor files, and provides vendors with updates and information.
- Schedules, participates in, and performs large and small-scale physical cycle counts.
- Purchases and orders parts, supplies, and materials and issues to work orders and employees; researches requested parts and identifies alternatives as needed. Completes parts and materials returns, transfers, and inventory updates.
- Responds to requests for services; ensures timely follow-up with vendors regarding service requests. Interacts with staff and vendors to provide services and resolve problems; explains policies, procedures, and practices.
- Enters data and transactions in inventory management and accounting systems; ensures accuracy of system databases. Diagnoses system data errors and omissions; performs corrections.
- Performs accounting and administrative duties, including statement reconciliation, scanning, tracking, and verifying accuracy of financial data. Maintains accurate records of resource management orders, supplies, and files.
- Provides training and guidance to staff on procurement and logistics.
- Assists with special projects.
Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.Supervision Received: Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. QualificationsKnowledge, Skills & Abilities
- Knowledge of equipment, parts, materials, and supplies preferred.
- Basic knowledge of inventory processes and cycle counts preferred.
- Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
- Strong organizational and time management skills with attention to detail.
- Ability to communicate effectively, both verbally and in writing.
- Ability to provide excellent customer service in a fast-paced environment.
- Ability to establish and maintain effective working relationships with County employees, outside agencies, vendors, and the public.
- Ability to safely operate a variety of warehouse equipment, including pickup trucks, delivery trucks/carts, forklifts, hand trucks, dollies, small hand tools, computer and hand-held data collection devices, and standard office machines.
- Ability to work independently and in a team environment.
- Ability to complete Individualized Development Plan (IDP) based on assigned department.
- Maintain regular and punctual attendance.
Logistics Coordinator:
- Working knowledge of contracts, procurement, and inventory records management policies and procedures.
- Working knowledge of and ability to interpret, implement, and adhere to applicable laws, regulations, policies, and procedures.
Senior Logistics Coordinator:
- Working knowledge of equipment, parts, materials, and supplies.
- Knowledge of contracts, procurement, and inventory records management policies and procedures.
- Knowledge of and ability to interpret, implement, and adhere to applicable laws, regulations, policies, and procedures.
Required Education & Experience
- High school diploma or equivalent education.
- One year of administrative, customer service, purchasing/inventory, warehouse, or related experience.
Logistics Coordinator:
- Two years of purchasing, inventory, warehouse, finance, or related experience.
- Two years of customer service experience.
Senior Logistics Coordinator:
- Three years of purchasing, inventory, warehouse, finance, or related experience.
- Three years of customer service experience.
Preferred Education & ExperienceSenior Logistics Coordinator:
- College coursework in finance, accounting, or related field.
Licenses/Certificates
- Must possess and maintain a valid driver's license.
- Must possess and maintain a Forklift Operation Certification or must obtain within six months of employment.
- Must obtain and maintain necessary certifications, licenses, and training as applicable to the position.
Pre-Employment Requirements
- Must pass conditional post offer background investigation, motor vehicle record check, drug screen, and physical examination.
Work Conditions Duties are performed in both an office and stock room/warehouse environment and require the ability to perform laboring tasks with frequent standing, reaching, bending, and climbing. Frequent and regular local travel is required. Position requires regular loading and unloading of stock room carts/equipment and vehicles. Must be able to safely lift, push, and pull and up to 50 pounds frequently and 75 pounds occasionally; maneuvers and/or manipulates up to 300 pounds occasionally with the assistance of lifting aids. May be exposed to adverse weather conditions and hazardous materials, such as antifreeze, lubricants, solvents, corrosives, fuels, and vapors. May be required to work weekends and evenings and to respond to emergency situations as required. May serves as on-call representative for after-hours response.The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.VISION El Paso County will be a trusted regional leader known for excellence in county service delivery. PURPOSE We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive. El Paso County is an E-Verify and Equal Opportunity Employer.El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.Full-time employees are eligible for the following benefits:
- Medical, dental, and vision benefits
- Paid vacation, sick, and personal leave
- 11 paid holidays
- Onsite health centers
- Onsite fitness centers
- Reach Your Peak wellness program
- Short and long term disability
- Life insurance
- Flexible spending accounts to include dependent care
- Employee assistance program
- Tuition reimbursement
- Retirement plan
- Deferred compensation (457b)
Click on links for and 01 How did you learn of this position?
- El Paso County Website
- Indeed.com
- Employee Referral
- Social Media (Twitter/Facebook)
- LinkedIn
- University/College Career Site
- Industry-specific Career Site
- Professional Membership Career Site
- Career Fair
- Other
02 Do you have a high school diploma or equivalent education?
03 Do you have at least one year of administrative, customer service, purchasing/inventory, warehouse, or related experience?
04 How many years of purchasing, inventory, warehouse, finance, or related experience do you have?
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years or more
05 How many years of customer service do you have?
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years or more
06 Have you taken any college coursework in finance, accounting, or related field?
07 If you responded yes to question #6, please list your college coursework in finance, accounting, or related field. 08 Do you have a valid driver's license?
09 Do you have a current Forklift Operations Certification?
10 This position offers two potential work schedules: Monday - Thursday, 6:30 AM - 5:00 PM or Thursday - Sunday, 6:30 AM - 5:00 PM (which includes weekend shifts). Please indicate which schedule(s) you are available for and willing to work:
- Monday - Thursday, 6:30 AM - 5:00 PM
- Thursday - Sunday, 6:30 AM - 5:00 PM (includes weekend shifts)
- I am available for both schedules
11 Duties are performed in both an office and stock room/warehouse environment and require the ability to perform laboring tasks with frequent standing, reaching, bending, and climbing. Frequent and regular local travel is required. Position requires regular loading and unloading of stock room carts/equipment and vehicles. Must be able to safely lift, push, and pull and up to 50 pounds frequently and 75 pounds occasionally; maneuvers and/or manipulates up to 300 pounds occasionally with the assistance of lifting aids. May be exposed to adverse weather conditions and hazardous materials, such as antifreeze, lubricants, solvents, corrosives, fuels, and vapors. May be required to work weekends and evenings and to respond to emergency situations as required. May serves as on-call representative for after-hours response. Are you able to work under the specified work conditions as described?
Required Question