Location: Chicago,IL, USA
Posted: 6/11/24Deadline: 7/10/24Reference Number: JR26501About This Organization The University of ChicagoJob Duties Job Summary:Reporting to a Vice Provost, the Associate Provost serves as the strategic partner for campus space planning and capital planning to advance the academic and research mission of the University and operationalize the Vice Provost's academic oversight of these areas. The Associate Provost has significant decision-making authority and plays a critical role in managing the allocation of space within the University, including developing comprehensive plans for academic program expansion and new program planning, and executing on central or cross-University initiatives. The Associate Provost also leads the annual non-major capital budget planning process, and partners with the University Budget Office on the administration of the capital budget and with Facilities Services on the implementation of projects.Responsibilities:In partnership with the Vice Provost, oversee space and capital planning within the domain of the Office of the Provost.Manage numerous ongoing space planning and capital projects of various scopes, supporting their timely and successful completion.Draft and operationalize space plans to accommodate expansion, contraction, and relocation of programs, for reallocation of space among units and for new institutional initiatives.Partner with the Office of the University Registrar on planning for central instructional spaces.Support planning for major capital projects for new academic facilities and reinvestment in the built environment.Build and maintain collaborative partnerships with senior leaders including the Provost, Academic Deans, Vice Provosts, Vice President for Operations, University Architect, and colleagues in the University Budget Office, Facilities Services, Information Technology Services, and the Office of the Provost.Establish and maintain strong working relationships across a wide array of University departments, faculty, and staff to facilitate collaboration and effective communication in support of space and capital budget planning.Build and maintain an external network of counterparts and peer institutions to stay abreast of space-planning trends, practices, and emerging issues.Support resource planning for the expansion or introduction of academic programs in collaboration with academic program leaders and the University Budget Office.Work with unit partners and Facilities Services to maintain a comprehensive and accurate space inventory of University buildings and rooms.Contribute to institutional research and reporting on space needs, utilization, and allocation.Manage an equitable space allocation process and guidelines that incorporate strategic planning for short- and long-term academic priorities and shifting campus needs.Lead the annual capital planning process for developing the budget recommendation for non-major projects.Administer the capital budget in partnership with the University Budget Office.With the Vice Provost, develop and manage the budgetary dimensions of the University's space planning and projects.Support and participate actively in campus and capital planning committees.Serve as an emergency point of contact for Facilities Services for time- and academically-sensitive infrastructure problems.Ability to work on campus and remotely occasional nights and weekends.Performs other related work as needed.Required Qualifications Demonstrated superior project management and time management skills, including the ability to meet internal and external deadlines.Ability to anticipate and think creatively to address complex needs and situations across the University.Demonstrated proficiency in working with large amounts of data and analysis tools.Exceptional interpersonal skills including the ability to build trust and consensus and maintain relationships with a diverse range of people.Excellent oral and written communication skills, with the professionalism to represent University leadership.Exceptional organizational skills, with the ability to keep track of many details accurately.Strong analytical, problem-solving, and decision-making skills.Experience researching projects and documenting decisions.Ability to work independently and as part of a team.High level of professionalism, tactfulness, judgment, and diplomacy.A strong commitment to handling sensitive information with discretion.Commitment to timely execution of the responsibilities of this role, including on nights and weekends as needed.Education: A college or university degree required. An advanced degree in business administration, or a related field preferred.Experience: Knowledge and skills developed through at least 5 years of work experience in a related discipline required.At least 10 years' experience in higher education, capital project management and delivery, or a related field, preferred.Prior experience managing numerous simultaneous projects of varying complexity required.Demonstrated knowledge of budgeting concepts and experience with budget planning and management, preferred.Demonstrated experience in space planning and developing facilities, with knowledge of academic facilities as well as space management, preferred.Experience with capital planning processes and execution, preferred.Knowledge of and interest in higher education administration or its equivalent, preferred.Working knowledge of academic facilities including programmatic and research needs, preferred.Technical Knowledge or Skills: Proficiency with learning new software and managing databases of information.Mastery of Microsoft Office products (Excel, Outlook, Word, Teams) and design applications (Adobe Acrobat, PowerPoint).Prior experience with space management (e.g. Archibus) and budgeting software (e.g. Oracle).Working Conditions and Physical Requirements: Sitting at a computer for 4-6 hours at a stretch.Regular movement to various campus locations, including site visits under various weather conditions.Ability to work independently for up to 8 hours/day.Option for hybrid work schedule (but largely in person).Occasional nights or weekend hours on campus and/or on video/phone calls.Other Info For more details about this role, and to apply, please visit the job posting on the UChicago jobs page:Job Posting LinkRequired Application Materials Resume, Cover letter, References (at least 3)#J-18808-Ljbffr