Location: New Haven,CT, USA
Essential Duties
1. Carries out registrarial activities to maintain the collection, incoming and outgoing loans and to ensure the special care, security, and proper handling. 2. Coordinates with curatorial, conservation, exhibition, and collections departments for the successful completion of handling, packing, shipping & insurance, storage, installations, and exhibitions. 3. Oversees incoming and out-going long-term loan program related to the permanent collection. 4. Inventories collections and documentation; edits or amends the museum's database following guidelines and museum standards. 5. Responds to collections inquiries by researching the history of ownership and origin of collections. 6. Manages budget for inventory, packing/unpacking, move and organization of collections, including product research, purchasing, and funds management. 7. Develops and implements handling and packing strategies to ensure safety and legal standards of collections in transit. 8. Ensures legal, ethical, and professional standards for the collection by reviewing paperwork, advising staff, and addressing Museum policies and procedures as needed. 9. Fully or partially supervises a staff of non-exempt employees, students and volunteers. 10. May perform other duties as assigned.
Required Education and Experience
Bachelor's degree in Art History, Anthropology, Archeology, Museum Studies, or related field and three years of collection management and/or registration experience or the equivalent combination of education and experience.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit Learn about background checks under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Supervises and assists in a broad range of museum registrar duties including: collection management, insurance, handling, security, transportation, inventory and storage to ensure the safety and long-term preservation of the permanent collection and incoming and outgoing loans for the museum.
The Associate Registrar is responsible for assisting in the implementation of all policies and procedures relating to the care of the art collections of the Yale Center for British Art (YCBA), as well as works of art from other collections on loan. Reporting to the Chief Registrar, and working closely with the Senior Associate Registrar, the position is responsible for record-keeping and documentation of the collections, arrangements for acquisitions, incoming and outgoing loans, exhibitions, deaccessions, storage, packing and shipping, security of objects in transit, insurance policies, and risk management. The position works closely with stakeholders across the institution, including Installation, Conservation, and Curatorial, to coordinate movement of works for projects. This position takes primary responsibility for campus loans and shipping of art to and from YCBA's offsite storage facilities. In addition, the position assists with incoming loan coordination for an active exhibitions program.
All members of the Registrar's Office are responsible for the overall security and well-being of the collections, including monitoring and practicing proper handling and transport; being present and alert in collection areas; knowing and following museum policy and procedures regarding security of the premises and collections; and being available for after-hours emergencies. Understand and comply fully with museum's Collection Management Policy and ensure legal, ethical, and professional standards for the collection. Act as principal point of contact for campus loans. Receive and process all communication with campus loan representatives. Oversee all documentation, logistical planning and installation. Provide updates on campus locations, process new requests, object recalls, loan documentation renewals; arrange annual inspections and installation supervision. Coordinate, receive, and release shipments of collection objects between the museum and YCBA's off-site storage areas. Assist in managing all aspects of exhibition related lender negotiations; arranging packing, shipping, insurance, security, and handling for incoming loans; managing loan documentation. Advise curators and preparators of handling, mounting, environmental, and security requirements for loans; assist with exhibition installation and deinstallation. Liaise with other Yale collections to coordinate shipping and logistical planning for shared storage areas. Update and maintain records in the records management system (TMS). Work with IT to maintain and update TMS. Assist with on-going barcoding and inventory of the collection. Assist in managing risk for the collections. Occasionally travel as courier and museum representative.
Preferred Education, Experience and Skills:
Previous experience using The Museum System (TMS) database.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.