Associate Vice President, Recruitment and Outreach
: Job Details :

ArtCenter College of Design is searching for an experienced Associate Vice President, Recruitment and Outreach to join our team. The salary range for this position: $90,000.00 - 95,000.00

Final salary is based on education, experience, skills relevant to the role, and internal equity.

About ArtCenter Founded in 1930 and located in Pasadena, California, ArtCenter College of Design is a global leader in art and design education and has had an international reputation for its rigorous, transdisciplinary curriculum, faculty of professionals, strong ties to industry, and commitment to socially responsible design. ArtCenter is a private nonprofit fully accredited by the WASC Senior College and University Commission (WSCUC).

Every position at ArtCenter plays an important part in carrying out the values, goals, strategic vision, and mission of the College. This includes diversity, equity, inclusion, access, belonging (DEIAB) and culture.

Reporting to the Vice President of Admissions, the Associate Vice President of Recruitment and Outreach oversees all recruitment programs and initiatives for the Admissions department. Working closely with the VP, Admissions, this position will develop and refine recruitment strategies that address the College's enrollment and diversity goals. The incumbent will create and implement original events and programs for recruitment of prospective students to the College, working across the recruitment staff to execute these programs. The AVP will work collaboratively across the entire recruitment team to implement all manner of prospect and admitted student follow-up, conversion, counseling, and yield activities and initiatives. The position will also play an important role in conducting admissions reviews and evaluating applicant materials in alignment with departmental practices and standards and to prepare files for final admissions decisions.

This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is eligible for flexible scheduling and can be performed hybrid with the expectation of at least 3 days in the office or required as a condition of employment. The demands of this work may include weekends or evenings as well as travel. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.

Essential Functions

Recruitment Operations – 40%

• Provide leadership and oversee development and implementation of all recruitment programs and initiatives, for graduate, undergraduate, and extension programs
• Manage communications flow with prospects at all stages of the recruitment process
• Oversee and develop strategies such as follow-up programs that affect successful admissions cycles and yield rates and may include use of alumni, students, and faculty
• Oversee all prospect conversion programs and initiatives, leveraging the department's CRM and training staff to ensure all admitted students are effectively and consistently engaged
• Work with the VP of Admissions to create recruitment programs focused on increasing enrollment of underrepresented students; work with direct and indirect reports to implement these programs in an integrated manner across all departmental recruitment efforts
• Provide analysis of programs and initiatives and work to refine efforts to enhance conversion and yield
• Enforce all College policies and work with the department of environment health and safety to maintain a safe and secure work and learning environment for students, faculty and staff
• Oversee recruitment, hiring, onboarding, learning and development, and fair and equitable compensation grid placement of department staff; oversee performance evaluation process, ensure consistent use of all applicable policies and procedures, including Collective Bargaining Agreement (CBA); counsel, discipline and makes recommendations in terminations

Recruitment and Outreach Events — 30%

• Develop and organize all Recruitment Events, working across the recruitment team to implement, this includes events such as but not limited to Open Houses, Portfolio Days, New Student Events, DEIAB-related Recruitment events, monthly on-campus events, on-line programs, out-of-town events for students in the U.S. and in other countries, and major-specific events or programs oriented toward certain audiences, such as our Extended Studies students or community art organizations
• Initiate programs based on recruitment strategies, programmatic decisions, and strategic planning conducted with VP of Admissions
• Develop a strategic system for cultivating alumni participation in recruitment events and other initiatives
• Identify, strategize and execute outreach programming including but not limited to faculty and/or alumni led skills-based workshops with local community arts partners as it addresses access, awareness and builds a pipeline of prospective applicants to the degree programs.
• Coordinate activities with other staff members and departments at ArtCenter including division directors of Outreach and DEIAB
• Events will include activities to increase prospective student interest in the degree and extension programs as well as programs that encourage admitted students to attend
• Measure the effectiveness of events through analysis of data pertaining to the outcome of the events
• Focus will include both undergraduate and graduate programs
• Oversee the College's Campus Tour Programs, working with the recruitment team to implement

Admissions — 25%

• Conduct admissions reviews, adhering to all departmental processes and standards for applicant evaluation
• Conduct evaluations of applications and supporting documents, making recommendations for admissions decisions to the VP of Admissions
• Manage implementation of admitted student outreach and conversion, utilizing the department's CRM and established practices to ensure all admitted students are effectively engaged and enrolling
• Oversee on-boarding and ongoing support for all direct and indirect reports involved in the admissions review, follow-up, and conversion processes
• Work closely with Vice President of Admissions to stay keyed into admissions trends and analysis, adjusting implementation responsively to insights
• Manage projects as assigned, including but not limited to developing initiatives to address under-enrolled programs, follow-up on incomplete applications, and management of admissions staff involvement in the review process

Non-Essential Functions — 5%

• Attending special events related to admissions and recruitment and other work-related activities
• Serve on educational or college-wide committees, work groups, task forces and/or councils
• Maintain memberships and active involvement in applicable professional organizations
• Other duties as assigned

Required Qualifications:

• Bachelor's degree from an accredited college or institution
• Minimum of five years of progressive admissions experience with preference for previous Director of Admissions or Recruitment experience
• Minimum of two years' experience creating and implementing strategic events and/or programs, preferably within an educational or arts organization
• Must be versed in uses of technology for communications, data, and prospect management; adept at fostering and creating change and innovative solutions
• Excellent management, interpersonal, leadership and administrative skills
• 2 years of supervisory responsibilities, including developing teams, conducting performance evaluations and performance management
• Excellent oral and written communication skills to communicate with colleagues, internal stakeholders, and department leadership as well as external populations of prospective students and families
• Analytical skills for assessing qualitative and quantitative data related to program effectiveness and recruitment; experienced in effectively managing business process through a CRM system
• Ability to be self-directed while working within a collaborative environment
• Ability to problem solve, organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines; ability to work effectively both independently and within groups
• Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
• Ability to enforce and implement policies and procedures
• Demonstrated experience in cultivating the values of diversity, equity, inclusion, access and belonging into work practices within Art Center's diverse communities
• Travel, evening and weekend work required
• Must have vehicle, valid driver's license and proof of current insurance

Preferred Qualifications

• Master's degree preferred from an accredited college or institution
• Previous Director of Admissions or Recruitment experience

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. International and Domestic travel by car and airline and overnight travel is required. Able to work nights and weekends to attend events. Regular and consistent attendance are required for most positions. Ability to travel to offsite locations and between campuses.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

Diversity Statement ArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.

Equal Opportunity Employer ArtCenter is committed to a policy of equal employment opportunity and does not discriminate against its employees or applicants on the basis of race (including hair texture and protective hairstyle), color, religion (includes religious dress and grooming practices), sex/gender (includes pregnancy, childbirth, breastfeeding, and/or related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (genetic characteristics, cancer, or a record or history of cancer), military or veteran status, national origin, ancestry, disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics), genetic information, request for family care or medical leave, age (over 40), criminal background (Fair Chance Act), reproductive health decision-making, off-duty and off-premises cannabis use, or any other actual or perceived characteristic protected by applicable state or federal law. Equal employment opportunity is extended to all persons in all aspects of the employer-employee relationship, including without limitation, recruitment, hiring, upgrading, learning and professional development, promotion, compensation, benefits, leave of absence, transfer, discipline, layoff, recall and termination. This commitment applies to all persons involved in the operations of ArtCenter and prohibits unlawful discrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagement at (626) ###-####.

Applicant Rights (Prior Cannabis Use) ArtCenter will not request information from an applicant relating to the applicant's prior use of cannabis. ArtCenter will not use information obtained from a criminal history about an applicant or employee's prior cannabis use, unless ArtCenter is permitted to consider that information under applicable law.

Employment At-Will All employment with ArtCenter is for an unspecified term and is “at-will.” Employees are free to resign at any time, with or without reason, and with or without prior notice. Similarly, ArtCenter has the right to terminate the employment relationship at any time, with or without cause, and with or without prior notice. This “at-will” employment, which includes the College's right to transfer, discipline, demote, or change the conditions of employment with or without cause and with or without prior notice, cannot be modified, amended or waived by any oral or implied agreement, and may be modified or altered only by an express individualized written employment agreement signed by both the employee and the College president

ArtCenter Employees have a Mandatory Duty to Report All employees who know or have reason to know of allegations or acts that violate ArtCenter's Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs or designee, or the Associate Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.