Asst. to the COS, VPOE, and HR
: Job Details :

Title: Assistant to the Chief of Staff, VPOE and HRDepartment: Presidents Office/VPOE/Human ResourcesSupervisor: Chief of StaffRevision Date: 01/11/2024Location: Academic Technical Center Approved by: PresidentPosition Summary:The Assistant to the Chief of Staff, the Vice President of Organizational Development, and Human Resources is responsible for confidential functions in the COS, VPOE and HR offices, including tasks such as maintenance of confidential files, correspondence, scheduling/reporting, and involvement in special projects. This position requires considerable initiative, judgment, decision making within the scope of assigned authority, discretion, and knowledge of College organization, policy, and procedures. This part-time position requires considerable ability, including typing, filing, composition of correspondence, and a thorough knowledge of office procedures. The individual must possess and project the qualities of congeniality, respect, efficiency, and professionalism in dealing with the public, administration, faculty, staff, and students. Specific Responsibilities:

Provide confidential clerical support to the Chief of Staff, the VP of Organizational Effectiveness and the Director of Human Resources.

Assists the COS with creation of the monthly Board of Trustees meeting agenda.

Assists the COS with creation of the Foundation Board meeting agenda's and acts as the recording secretary at all Foundation meetings.

Maintains accurate Foundation files, including mailing lists, donor files and thank-you letters.

As needed, schedule and coordinate meetings for the COS, the VPOE and various teams.

Prepare, process, and maintain financial records such as expense reimbursements and purchase requisitions.

Work with administrators, faculty, staff, and the public on a daily basis and on special projects as needed.

Present a professional image of the office and position to internal and external constituencies.

Assist the COS with various tasks in institutional advancement.

In the absence of the COS, acts as recording secretary for Board of Trustee meetings.

Maintains the Institutional Advancement database.

Other duties as assigned.

Physical Requirements:F for Frequent (6+ hours daily), M for Moderate (4-6 hours daily), O for Occasional (2-4 hours daily) or R for Rarely(>2 hours daily).FStand or Sit RStoop/Kneel/Crawl RCarry/Weight Lift RWalk FTalk/Hear RExposure to Outside Environment FUse of Fingers/Hands FSee RAble to lift 25 pounds RClimb RTaste/Smell RExposure to Hazardous MaterialsPosition Requirements:1. Associate Degree in an area related to duties of position; or2. Four years of related experience; or3. Any equivalent combination of experience and education that provides the required knowledge, skills, and abilities to perform the assigned duties.This job description is subject to change at any time and nothing in this job description restricts the college's right to assign or reassign duties and responsibilities. Additionally, this job description shall not be construed as an employment contract.Signature Date