Essential Duties and Responsibilities:
- Works collaboratively with the Saint Joseph's Center Auxiliary Board of Directors, special committees and Auxiliary members and volunteers to plan for an annual calendar of events including Board and Committee meetings, fundraisers and other volunteer activities.
- Fosters positive relationships for the Saint Joseph's Center Auxiliary with current and potential members, donors, volunteers, vendors and others through effective communication and planning.
- Balances the volunteer leadership of the Auxiliary members with support needed for efficiency, organization and success.
- Enables the Saint Joseph's Center Auxiliary Board of Directors, Committees and Auxiliary Members to readily fulfill their duties and complete all activities by coordinating among various entities including other Saint Joseph's Center departments.
- Serves as the lead staff by coordinating operations and support logistics for the successful execution of Auxiliary events and/or fundraisers, in conjunction with Development Office staff, including the Summer Festival, Annual Auction and other throughout the year.
- Utilizes a plan, implement, evaluate cycle including member feedback, future planning and financial analysis to improve Auxiliary activities.
- Serves as the financial manager of the Auxiliary finances in conjunction with the Auxiliary Treasurers and Saint Joseph's Center Business Office, including, processing donations, tracking expenses, and overseeing transactions such as deposits and payments in preparation of monthly statements, quarterly reports and the annual audit.
- Completes, with timeliness and accuracy, information necessary for the effective operation of the Saint Joseph's Center Auxiliary including, but not limited to, database management, financial statements, correspondence (electronic or paper mail), workflow charts,specialized donor acknowledgment letters,marketing materials, meeting agendas and minutes.
- Nurtures positive relationships among various constituencies for the benefit of the Saint Joseph's Center Auxiliary including, but not limited to, Auxiliary members, donors, volunteers, employees, vendors and others who collaborate or may collaborate for the success of the Auxiliary's endeavors.
- Coordinates with Administrative Assistant for the Administrative Office of the President/CEO to complete daily clerical duties, meeting schedules and phone coverage.
- Identifies process improvement opportunities to enhance the efficiency of the Saint Joseph's Center Auxiliary, identify potential new opportunities for membership development/fundraising and coordinate implementation with the approval of the President/CEO.
- Manages with others the general condition and inventory of the Auxiliary dedicated space within the DeNaples Building, specifically the warehouse and workroom.
- Maintains and updates information important to management of the Saint Joseph's Center Auxiliary such as prior year documentation for future planning, detailed reports and event evaluation statements, current documentation in active use and historical information to be archived.
- Organizes Christmas gift collection for residents/clients of St. Joseph's Center in cooperation with various Departments and community-based organizations/ donors.
- Maintains a cooperative relationship with coworkers and supervisors and creates an atmosphere of mutual respect and trust among all constituents.
- Able to work a flexible schedule according to the needs of the Auxiliary which may include evenings and weekends.Once established,maintains a schedule in apunctual manner and meets deadlines.
- Performs other related tasks as assigned and remains flexible to the diverse needs of Saint Joseph's Center, Auxiliary and Foundation.
Competencies:
- Skilled at multi-tasking with ability to respond efficiently and delegate appropriately.
- Strong problem solving and process improvement.
- Capable of performing all tasks for the smooth operation of a professional office including use of office equipment, organizational and communication skills.
- Ability to complete general bookkeeping practices and utilize software.
- Familiar with the use of communication and fundraising software.
- Must possess strong organizational management to meet deadlines with multiple overlapping projects.
- Ability to establish and maintain effective working relationships with other employees, various constituents and the public.
- Ability to adapt to changing circumstances and maintain priorities in a focused and timely manner.
- Good written and verbal communication skills with the ability to prepare written correspondence, text and email messages to various constituents and the public.
Education and/or Experience:
- Associates or Bachelor's Degree in a related field with experience in marketing, special events coordination, volunteer management, fundraising or relevant areas
- Valid PA Driver's License
Computer Skills:
- Proficient in Microsoft Office
- Experience with the research, implementation and use of software for financial management, fundraising, marketing or communication
Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit 3-7 hours per day.
- Ability to stand for up to about an hour of time.
- Ability to walk 1-3 hours per day.
- Ability to lift items weighing 10-15 pounds with good body mechanics.
- Ability to twist, squat, bend and kneel for short periods of time.
- Ability to work in various environmental settings including outdoors.
- Ability to work longer days throughout the year, 12 hours or more