Join our team at Maximus Global Services! Maximus Global Services (MGS) ultimate mission is to Set the standard through tailor service to every person, every day . MGS provides aviation services at various airports in the US: Miami, Fort Lauderdale, Orlando, Virginia, Atlanta, and Las Vegas. MGS has immediate openings for Finance Lead/Billing Coordinator at Atlanta International Airport. Pay Rate: $_24.00per hour Status: Full Time or Part TimeBenefits:
- Paid Time Off (for FT positions)
- Paid Training
- 401(k) Retirement Plan
- Medical, dental, vision benefits
- Referral Bonus
- Incentive Rewards
- Career growth
Summary/Objective Provides finance & administrative support in the station office, working closely with HQ executives, employees, and customers.
- Preparer's backup information for billing and maintain records of all services provided to the airlines.
- Participates aggressively in collections of amounts due the station.
- Reviews / approves / resolves and discrepancy with amounts billed to station by vendors.
- Actively tracks and reports on stations assets to corporate headquarters.
- Reviews / analyzes and provides explanation on station financial performance.
Essential FunctionsBilling:
- Knows the details of all contracts in place within the station and the services that are contracted within those agreements.
- Establishes and maintains processes for capturing all billable events in accordance with each station contract.
- Captures, daily operational service delivery information such as but not limited to services provided to each flight, hours used, overtime incurred, ATA / ATD, flight delays, wheelchair pushes, wheelchair pushes over a certain amount of time.
- Follow up with the airline manager or responsible to authorize the services.
- Creates invoices in MGS ERP; along with corresponding back up.
- Remits via system, billing information to finance office on a timely basis for final billing review and approval on a timely basis to ensure compliance with the finance calendar.
- Liaises with HQ finance staff to facilitate / clarify questions and or discrepancies regarding bills /information provided.
Receivables:
- Reviews on a weekly basis the receivable aging reports for the station.
- Laisse with customers to determine reasons for delay if any.
- Presses aggressively for payment of invoices.
- Requires Proof of payment when customer states payment has been affected.
- Liases with corporate office when support is needed.
Payables:
- Reviews all station payments pending approval as per ERP system and timely responds to corporate on approval or disapproval / actively resolves any discrepancies noted with vendor.
Station Assets:
- Tracks all station assets as listed in corporate asset tracking system
- Reports inventory of assets on a monthly basis to corporate, highlighting any discrepancies / losses etc with corresponding explanations.
- Ensures proper functioning of loan / loanee process for station assets. Ensure accountability by agents for assets lent / used daily.
Analysis of station performance:
- Comparison of station current month and YTD performance vs prior period / year.
- Comparison of station current month and YTD performance vs budget and forecast.
- Provides a weekly report to CFO of hours worked vs budgeted along with variance explanations.
- Analysis of sales pipeline as per CRM to ensure it properly reflects opportunities / tasks
- Quantification of sales / opportunities
- Projection of sales versus budget expectations
Procurement:
- Initiates procurement requests for the station.
- Keep control of office supplies and station others.
Competencies
Integrity Organized and Detail Oriented Ethical Conduct Good Communication Time Management Competencies
Integrity Ethical Conduct Organized and Detail Oriented Good Communication Time Management Required Education and Experience
Associate Degree 1 year experience in accounting or bookkeeper Additional Eligibility Qualifications
Ability to understand the principles and procedures of bookkeeping and record-keeping Accuracy in accounting Must exhibit exceptional customer service. Bilingual: English/Spanish Maintain a good relationship with clients. Computer literacy in MS Office packages such as Word, Excel and Outlook. Intermediate level in Excel. Ability to multitask Great written and verbal communication skills Highly organized with great time-management skills Works efficiently in a fast-paced environment Must be able to pass the criminal background check to obtain the airport ID.