Billing CoordinatorUSA Waste and Recycling USA Waste is at the forefront of waste and hauling and processing - innovating every step of the way as we work to find the best solutions for safe and efficient residential and commercial services. From building the largest state of the art recycling facility in the country, powering our buildings with solar energy, and fueling our trucks with all-American natural gas, we are committed to you, our communities, and the planet. Our story started with a single truck. In 1974, founders Guy Sonny Antonacci and his wife, Mary Ann, started Somers Sanitation - named after our hometown of Somers, Connecticut. Today, three generations of family and a dedicated team of professionals are leading our companies into the future. While our fleet, facilities, services, and family have all grown, we take pride in continuing to operate our businesses based on the fundamental principle that has guided us since the beginning - to provide exceptional service and innovation to the communities and people we serve. Join a team committed to taking leaps forward to remain at the forefront of sustainability. Some see waste. We see possibilities. Position Summary: The Billing Coordinator is responsible for performing all functions related to the monthly processing and distribution of the companies' invoices. This position requires the ability to work effectively both within a team structure and individually and can shift gears at a moment's notice. This is an in-person position in Enfield, CT and remote work arrangements are unavailable for this role. Your Role:
- Responsible for daily data entry of services
- Responsible for review, edits, and corrections of services to close out work orders in preparation for billing.
- Maintain weight slip and drive paperwork received from dispatch sites.
- Ability to run, filter, and review weekly daily reports as assigned.
- Maintain Special Handling Accounts
- Ability to operate mail and postage machines as well as move large quantities of material.
- Separation and mailing of invoices daily as needed and on heavy billing days.
- Communicate directly with both internal and external customers as needed, customer service, dispatch, sales, and subhaulers.
- Implement organization methods, and procedures to proactively manage workload.
- Involvement in departmental initiatives, projects, or cross-functional training
- Support management company requests as needed.
- Maintains reasonable, regular, punctual attendance consistent with Company policies, the Americans with Disabilities Act (ADA), the Family Medical Leave Act (FMLA), and other federal, state, and local standards.
- Adapts to changing duties, as required, based on business needs.
Your Skills:
- Strong ability to stay organized and manage workload efficiently.
- Meticulous attention to detail
- Reliable with an excellent work ethic
- Ability to work within a team and to foster teamwork.
- Must have the ability to handle high volumes and multiple tasks while handling interruptions and working under pressure.
- An ability to adhere to deadlines with the flexibility to work required overtime during billing periods.
- Able to always present a professional image via email and telephone contact.
Requirements:
- High School diploma or equivalent
- 1-2 years related experience.
- Proficiency in Microsoft Office and other technological skills
- Effective oral and written communication skills
This Position Features:
- Family Oriented Environment
- Excellent Benefits and Bonus Potential
Physical Demands: Listed below are key points regarding the job's environmental demands and work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.
- This position requires on-site presence at our Enfield, CT location, and remote work arrangements are unavailable for this role.
- Local travel
USAW1 USA Waste and Recycling, Inc. EEO Statement: The Company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age, medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.