Potter Anderson & Corroon LLP, a major Delaware law firm with a diverse business practice, is seeking a Billing Coordinator to join our Finance Team.The Billing Coordinator compiles, manages, and executes attorney billing; maintains contact with attorneys, staff, vendors, and clients; and observes confidentiality of client and firm matters. This position reports to the Billing Manager. DUTIES/RESPONSIBILITIES:
- Compile and process a high volume of attorney bills to clients on a monthly basis.
- Review and edit pre-bills in response to attorney and legal administrative assistant requests.
- Apply retainer/on-account funds as directed by attorney and as per Firm policy.
- Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter.
- Submit invoices electronically and assist in resolving issues that might arise.
- Review and verify the accuracy of billing supporting documentation as required.
- Research and respond to inquiries regarding billing issues and problems.
- Identify and resolve billing inaccuracies.
- Create billing schedules and various other billing analyses as required.
- Effectively interact and communicate with attorneys, legal assistants, and clients.
- Respond to internal and external inquiries in a timely manner.
- Work cooperatively with collections staff and assist with accounts receivable issues to minimize credit balances.
- Observe confidentiality of client and firm matters.
- Assist with special projects as needed.
- Flexibility to work additional hours as needed.
- Perform other duties as assigned.
REQUIREMENTS:
- High school diploma (Bachelor's degree preferred).
- Minimum 3 - to 5- years of experience in a similar position. Law firm, corporate legal, or related billing experience required.
- Strong analytical, organizational, and data management skills.
- Demonstrated ability to communicate clearly and effectively, both in writing and orally with lawyers, staff, vendors, and clients regarding commitments, deadlines, challenges and requests.
- Demonstrated knowledge of MS Excel, Word, and Windows applications.
- Aderant experience strongly preferred.
- Experience with electronic billing systems such as Legal Exchange, CounselLink, TyMetrix and Collaborati.
- Experience with BillBlast strongly preferred.
- Ability to multi-task and meet deadlines in a fast-paced business environment.