Overview
Assist with billing and accounts receivable operations including pulling data from multiple systems and creating sales invoices, entering invoices and/or sales batches, responding to customers/suppliers and monitoring contracts to ensure accuracy of billings.
Responsibilities
- Daily generation of invoices & posting of ship assist/bunker activity
- Monthly generation of invoices & posting of charter activity
- Responsible for emailing/submitting customers' requested documentation (invoices, credit memos and/or other statements)
- Monitors contracts to ensure the billing of jobs are appropriate and accurate
- Accurate, courteous, timely response to customers/vendors
- Accurate and timely maintenance of company files and records including gathering documentation for financial statement audits
- Provides ad-hoc assistance to other positions within the department
- Collections responsibilities as assigned
- Assists on other billing, AR, and reconciliation duties and projects as assigned
Qualifications
MINIMUM QUALIFICATIONS
- Two+ years of AR/billing experience for a medium to large company
- Strong attention to detail
- Working knowledge of accounting and bookkeeping theories and practices
- Self-motivated and able to work independently on assigned tasks with minimal supervision
- Proven ability to work with all levels of the organization, exhibit a professional demeanor and possess strong interpersonal, communication and customer service skills
- Proficient with Excel, MS Outlook, and other Microsoft productivity applications
- Accountable for executing complex oral and written instructions
- Maintains confidentiality of sensitive information
- Collaborates with team to improve processes and ensure efficiency
PREFERRED QUALIFICATIONS
- AA or BA/BS in Accounting or Business Administration
- Intermediate to advanced Excel skills
- Microsoft Dynamics (Great Plains) Accounting Software
Job Condition and Environment
- Required to sit for long periods of time.
- Infrequent light physical effort required.
- Work with computers, fax machines, copiers, telephones.
Expected Hours of Work
- Office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
- It is expected that you may work beyond normal office hours based on department demands.
Company Overview
Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.
The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.
We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.