EXECUTIVE ADMINISTRATIVE ASSISTANTJob SummaryEnhances administration effectiveness by providing high level assistance, information and management support.Reports ToChief Operating OfficerEssential Functions
- Handles critical information
- Assists with contract processing.
- Assists with malpractice applications, data collection and maintenance.
- Performs or assists with audits as needed.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
- Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
- Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
- Maintains confidence and protects operations by keeping information confidential.
- Prepares reports by collecting information.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Keeps equipment operational by following manufacturer instructions and established procedures.
- Provides historical reference by utilizing filing and retrieval systems.
- Maintains technical knowledge by attending educational workshops; reading secretarial publications.
- Maintains process and tracking with assigned vendor agreements
- Contributes to team effort by accomplishing related results as needed.
- Collects, tracks and assists with financial and compensation process for providers
- Assists with or performs payroll functions related to office
Required SkillsAdministrative writing skills, reporting skills, supply management, scheduling, Microsoft Office specifically Excel skills, professionalism, confidentiality, organization, travel logistics, keyboarding, verbal communication.Educational RequirementAssociate Degree in Office Administration or equivalent working experience.Employee Statement of UnderstandingI understand that this document is intended to describe the general nature and level of work being performed. The statements in this document are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.Employee Name (print) Date ______________Employee Signature Date ______________COO Signature Date ______________