DescriptionSeeking a skilled and detail-oriented professional to manage the Central Administration office, support the President/CEO, and assist the Board of Directors. This role emphasizes board management, administrative excellence, and fundraising coordination.Key Responsibilities:Board of Directors Support:
- Facilitate board meeting logistics, ensuring quorum and maximum attendance through proactive communication.
- Maintain accurate records of board members, committees, attendance, and official documents, including by-laws and meeting minutes.
- Support the President/CEO in preparing agendas, reports, and correspondence related to board activities.
- Assist with recruiting and onboarding new board members, ensuring compliance with by-laws and term requirements.
Fundraising and Donor Relations:
- Coordinate fundraising campaigns and events, such as annual galas and donor engagement activities.
- Manage donor interactions, process financial contributions, and maintain donor records using Blackbaud's Raiser's Edge or similar CRM tools.
- Prepare customized donor communications and provide regular activity reports to leadership and board committees.
- Collaborate on fundraising strategies and marketing materials to support development goals.
Administrative Management:
- Provide administrative support to the President/CEO and leadership team, including scheduling, correspondence, and record management.
- Coordinate internal meetings, events, and external communications, ensuring seamless operations.
- Prepare reports, budgets, and documents for internal and external stakeholders.
- Oversee office operations, including procurement of supplies and equipment.
Preferred Skills and Qualifications:
- Board experience is essential, with a proven ability to support governance and compliance.
- Strong background in fundraising and donor relations is highly desirable.
- Proficiency in Microsoft Office and familiarity with fundraising software (e.g., Blackbaud's Raiser's Edge).
- Exceptional organizational, communication, and record-keeping skills.
- Ability to handle sensitive information with discretion and integrity.
- Bilingual ability is a plus.
Education and Experience:
- Associate's degree or equivalent training and experience in office administration.
- Minimum of three years in a similar role, with experience in board support and fundraising activities.
- Must possess or be willing to obtain a Notary Public certification and a valid driver's license.
This role is ideal for a mission-driven professional with a strong commitment to supporting organizational leadership and advancing fundraising efforts.