Title: Bookkeeper (part-time, on site with the potential for hybrid)Supervisor:Assistant ControllerClassification: Non-Exempt, Part-Time (25 - 30 hours per week average)Brand: Indrio Brands, LLCWork Location:1650 90th Ave., Vero Beach, FL 32966General Function This position will be responsible for a range of general support for the Accounting and Finance Team, including a focus on accounts payable functions. Mission To maintain and improve upon the operation and efficiency of financial accounting and reporting functions within the organization and its subsidiaries. Key Performance Indicators (KPIs)
- Invoice entry accuracy
- Invoice entry timeliness
- Invoice approval tracking and follow-up
- Effective communication (internal and external)
- Maximize vendor payment terms discounts
- Minimize late payment fees
Roles & Responsibilities
- Enter all invoices into appropriate systems for each entity
- Ensure all invoices have the proper coding and approvals
- Performs Purchase Order matching and assists with processing Change Orders
- Performs weekly check run
- Assists in monitoring AP inbox and addressing vendor inquiries
- Processes corporate credit card activity
- Maintains vendor database, including W-9 records
- Reconciles AP module and subsidiary ledger balances to the AP GL balance for the monthly close
- Maintains and records accrued expenses for the monthly close
- Assists with the annual 1099 process
- Digitize and save financial documents, contracts, and other records into the company's electronic file management system, ensuring accurate labeling and organization
- Organize and maintain physical filing systems, regularly updating records according to company record retention policies, and ensuring easy retrieval of documents when needed
- Support the Finance Team in preparing financial forecasts by gathering data, updating financial models, and analyzing historical trends to assist in projecting future performance
- Assist in the analysis of financial data to identify trends, variances, and areas of improvement, providing valuable insights to support decision-making
- Accurately post journal entries in various accounting systems, ensuring that all transactions are recorded in accordance with GAAP and company policies
- Complete or assist in the preparation and submission of required regulatory filings ensuring accuracy and timely submission
- Assist in or independently complete various accounting reconciliations
- Addresses various inquiries for the independent auditors
- Completes other duties and responsibilities as assigned
Education, Experience & Qualifications
- Associate's Degree in Accounting preferred
- Experience using ERP systems- Microsoft Dynamics AX, a plus
- Experience using Microsoft Office, particularly Excel
- Minimum of 3-5 years of relevant accounting/finance experience
- Familiarity with standard financial statements and reports
- Experience with general ledger functions and month-end/year-end close processes
Physical Demands & Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms and talk or hear. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and the ability to adjust focus. The peak season for Indrio Brands spans from November through January. Requests for time off may be limited during peak season.EEOC StatementIndrio Brands, LLC is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other legally protected statuses under the law.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.