Position Title: School BookkeeperDepartment: SchoolReports To: PrincipalFLSA Status: Non-Exempt SUMMARY: Oversees the receipting process in the school to document and account for monies collected from students, teachers and prepares reciprocal office receipts. ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs daily counts of student activity fund monies received by the school; prepares account deposit breakdowns and reconciles the bank deposit to the total funds receipted by the school office.
- Verifies teacher deposits to the receipt books to ensure that all monies are receipted to the school office.
- Delivers deposits to bank; makes night bank safety drops; verifies that amount credited by the bank agrees with deposit breakdowns; retrieves and safeguards bank bags.
- Reviews cash receipts and prepares statement of miscellaneous revenue.
- Enters entries for receipts, and deposits.
- Prepares and forward proper paper work for disbursements, and transfers of funds between school accounts, as appropriately approved; advises the Principal of imbalances in school accounts.
- Prepare and secure approvals for purchase orders, receives goods and materials ordered by the school, matches invoices to packing slips or receiving slips and initiates check requisitions to ensure prompt payments to vendors (within the: net payment date) for both local and district accounts.
- Advise the faculty and staff on proper accounting procedures to be followed for Student Activity Funds and in processing paperwork and forms to document school receipts, deposits, and disbursements; resolve questions from school principal, faculty and staff pertaining to Student Activity Funds.
- Compiles and processes school Student Activity Funds budgets and fundraiser requests.
- Maintain Student Activity-Fund reference library and filing system for documenting financial transactions; prepares monthly, quarterly and annual Student Activity Funds Financial Reports.
- Service District Office Accounts when integrated with Student Activity Fund accounting duties.
- Oversee monies donated/awarded to school for (district and or local) accounts.
- Monthly/quarterly balance sheets on district accounts.
- Prepare requisitions for office supplies and disbursement encumbrances.
- Order, process and maintain office materials and equipment.
- Maintain teacher attendance and personnel information and submit reports.
- Keeps daily balance of cash on deposit in operating bank account. Reconciles the cashbook account with the ledger at end of each month.
- Key operator for office equipment and calls for service when necessary.
- Performs other duties as may be assigned by the Principal.
JOB SPECIFICATIONS EDUCATION and/or EXPERIENCE:Minimum of high school diploma with five years bookkeeping experience; or AA degree in accounting with three years of experience. Must be able to effectively deal with the public and staff both in person and on the phone. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. CERTIFICATES, LICENSES, REGISTRATIONS: Not applicable SUPERVISORY RESPONSIBILITIES: LANGUAGE SKILLS: Ability to read, analyze and interpret financial reports. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write and/or type routine reports and correspondences. Ability to speak effectively before groups of district personnel or organizations. MATHEMATICAL SKILLS:Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals. Application of percentages, ratios, and proportions to practical situations is required. REASONING ABILITY:Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to analyze information and use logic to address work related issues and problems. Ability to quickly assess employee, departmental, and administrative needs and provide timely feedback. Ability to analyze varied functions, processes and tasks for the preparation of varied and complex records and reports. OTHER SKILLS and ABILITIES:Ability to perform duties with awareness of all district requirements and Board of Education policies.Ability to operate a personal computer and related software. Ability to work independently, with limited supervision. Ability to develop effective working relationships with students, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to develop effective working relationships with staff and district employees. Proficiency with Microsoft applications such as Excel, Word, and PowerPoint required. Ability to perform duties with a high level of detail and accuracy. Ability to self-monitor and manage multiple tasks while working individually and with members of a group. PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will occasionally lift and/or move up to 10 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Routine local travel is required. Duties of the job require frequent use of a computer monitor and related equipment. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. Frequent interruptions and immediate attention to unexpected situations are expected. TERMS OF EMPLOYMENT: Varies depending on school levelClerk & Office Staff Pay Scale The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year. EVALUATION: Performance of this job evaluated annually according to Board Policy. DISCLAIMER STATEMENT:The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Updated 2017