Bookkeeper and Travel Tracker Specialist
: Job Details :

Position Type: Secretarial/Clerical/BookkeeperDate Posted: 5/23/2024Location: TransportationBookkeeper & Travel Tracker Specialist Report To: Office Manager and Transportation Director Term of Employment: 12 Months Pay Grade: 61 Performance Evaluation: Performance is to be evaluated annually by the Office Manager and Transportation Director Education/Qualifications:

• High school graduate/equivalent or higher degree;
• Business training or its equivalent in work experience;
• Must be eligible for a school bus driver's license (CDL);
• Knowledge of School Bus Traffic & Safety;
• Ability to multitask;
• Efficient written and verbal communication;
• Associates Degree preferred, or equivalent combination of education, training, and experience.

Responsibilities and Duties by Program Area:

• Receive, log, process, and submit for approval all purchase orders for state and local allotted monies.
• Gather and organize pertinent data into usable forms for the transportation director.
• Complete payroll for on site personnel to meet district payroll deadlines.
• Maintain accurate records reflecting sick leave, vacation, and personal leave accrued and used for employees on site payroll.
• Assist with bus driver payroll as needed.
• Maintain supplies including forms, and maintain all office machines, including repair as needed.
• Managing Travel Tracker:
  • Assigning buses for field trips, entering mileage, trip approvals, assigning users to appropriate access.
  • Assign yellow buses and mileage input for afterschool.
  • Make sure checks have been received and paid.
  • Post and monitor school level allotment.
• Prepare paperwork and keys for activity bus check outs for field trips.
• Perform office duties to include, and not limited to:
  • Greet and assist visitors to the Transportation Department
  • Answer a multi line phone, deliver messages, place calls
  • Make office supply lists
  • Operate office machinery change out cartridges on printer
  • Receive and copy all DOT physicals
  • Hand out Authorization forms for Vitality
  • Issues out School Bus Drivers Pocket Cards
  • Assist payroll with timesheets
• Participates in trainings and workshops
• Performs any other related as assigned by the Transportation Director.