Location: Greenville,NC, USA
Bookkeeper & Travel Tracker Specialist
Report To: Office Manager and Transportation Director
Term of Employment: 12 Months
Pay Grade: 61
Performance Evaluation: Performance is to be evaluated annually by the Office Manager and Transportation Director
Education/Qualifications:
* High school graduate/equivalent or higher degree;
* Business training or its equivalent in work experience;
* Must be eligible for a school bus driver's license (CDL);
* Knowledge of School Bus Traffic & Safety;
* Ability to multitask;
* Efficient written and verbal communication;
* Associates Degree preferred, or equivalent combination of education, training, and experience.
Responsibilities and Duties by Program Area:
* Receive, log, process, and submit for approval all purchase orders for state and local allotted monies.
* Gather and organize pertinent data into usable forms for the transportation director.
* Complete payroll for on site personnel to meet district payroll deadlines.
* Maintain accurate records reflecting sick leave, vacation, and personal leave accrued and used for employees on site payroll.
* Assist with bus driver payroll as needed.
* Maintain supplies including forms, and maintain all office machines, including repair as needed.
* Managing Travel Tracker:
* Assigning buses for field trips, entering mileage, trip approvals, assigning users to appropriate access.
* Assign yellow buses and mileage input for afterschool.
* Make sure checks have been received and paid.
* Post and monitor school level allotment.
* Prepare paperwork and keys for activity bus check outs for field trips.
* Perform office duties to include, and not limited to:
* Greet and assist visitors to the Transportation Department
* Answer a multi line phone, deliver messages, place calls
* Make office supply lists
* Operate office machinery change out cartridges on printer
* Receive and copy all DOT physicals
* Hand out Authorization forms for Vitality
* Issues out School Bus Drivers Pocket Cards
* Assist payroll with timesheets
* Participates in trainings and workshops
* Performs any other related as assigned by the Transportation Director.