Position Type: School Based Support: Secretary, Para, Custodian/BookkeeperDate Posted: 12/19/2024Location: Brighton High School (9-12)Date Available: January 2025Closing Date: 01/07/2025
DESCRIPTION: Monitor & maintain budgets for high school's general, activities and athletics funds. Advise & coordinate with department and activity coordinators, and building principal on the status and spending of budgets. Position also reports to the Chief Financial Officer.
SALARY: Classified Grade O, $23.25 - $28.68 per hour to start, depending on recent relevant experience. 10 hours per day, Tuesday-Friday on the11-month work schedule. Eligible for benefits.
DUTIES AND RESPONSIBILITIES: - Maintain capital revenue and general fund accounts for the high school and coordinate accounting activity with central business office.
- Maintain purchasing card records for all high school departments - gather, verify, post invoices, get approvals from various district departments and process month end reports - including matching invoices, coding and posting to computer system.
- Verify and prepare activity deposits, daily student fee deposits, and maintain petty cash fund.
- Provide confidential support for all departments, including offering appropriate parties confidential information obtained from staff, parents, students, and by screening inquires of student financial records.
- Evaluate and correct coding of payment items turned in by departments for chart of account.
- Contact Vendors and other high school departments to discuss invoice billing, payments, credits, receipt of merchandise.
- Collect student fees and maintain collection records.
- File vendor records and department accounting records.
- Order, inventory and distribute office supplies, Receive and distribute shipments to school staff.
- Generate purchase orders, communicate errors to proper departments, forward information to central admin. For evaluation and approval.
- Provide administrative support during crisis and evacuation as a member of the crisis management team involved in student safety.
- Prepare monthly copier charges to departments from monthly code production reports.
- Gather & assemble information and data used for budget preparation.
- Assist parent/guardians with information relating to student fees, via telephone and in the office.
- Perform other duties as assigned.
QUALIFICATIONS: - High school diploma or equivalent, plus specialized courses in office and secretarial work, word processing, bookkeeping, and accounting.
- Must occasionally lift and/or move up to 25 pounds.
- Must be able to pass a Colorado and Federal Bureau of Investigation background check.
REQUIRED EXPERIENCE: - 1-2 years of specialized training or experience required in accounting, bookkeeping, or a related field. Experience or training in automated accounting systems.
- Interpersonal, public relations, customer service, problem solving, microcomputer, strong math, accounting/bookkeeping, and basic secretarial skills.
- Ability to work independently, exercise judgment, and handle multiple tasks and deadlines.
- Ability to maintain confidentiality in all aspects of the job.
- Operating knowledge of and experience with computers/printers, telephone system, ten-key calculator, and copier.
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