Bookkeeper
: Job Details :

Position Type:

Secretarial/Clerical/Bookkeeper

Date Posted:

9/6/2024

Location:

Central Office

Date Available:

ASAP

Closing Date:

09/19/2024

Additional Information: Show/Hide

Bookkeeper

The Scarsdale Schools' Business Office is seeking a talented, experienced, and highly motivated candidate for a Bookkeeper vacancy. The successful candidate will be part of the Accounting office which provides District-wide services.

This is a Westchester County, Competitive Class, Civil Service position. All candidates must either currently hold permanent civil service status in the title of Bookkeeper, or qualify to take the civil service exam for the title. For further information go to westchestergov.com.

Scarsdale Public Schools is an Equal Opportunity Employer. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.

Primary Purpose

As a key member of the Business Office this position will assist in the administration of the school district's accounts payable function, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations.

Essential Functions

* Assists in administering the school district's accounts payable function, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.

* Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.

* Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.

* Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed.

* Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.

* Maintains accounts payable records for accurate and up-to-date filing and recordkeeping.

* Budget transfers, monthly account reconciliation, and expenditure corrections.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

* Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

* Uses calculating devices.

Knowledge, Skills and Abilities

* Knowledge of accounting and bookkeeping principles.

* Organizational and time management skills.

* Ability to report work orally or in writing to supervisor as required.

* Ability to carry out instructions furnished in written or oral form.

* Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.

* Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).

* Ability to problem-solve job-related issues.

* Ability to process paperwork accurately according to standardized procedures.

* Ability to maintain confidentiality of information regarding school district financial and other information.

* Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

* Associate's or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, and bookkeeping and record keeping is preferred.

* Some successful bookkeeping or accounting experience is preferred.

FLSA Status: Non-exempt