Job Description Who We Are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. The Role We are seeking a full time Executive Assistant to join our team in NYC. This person will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for three executives. You will provide high-level administrative support by periodically preparing decks and reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. Responsibilities
- Provide dedicated administrative support to multiple senior executives, ensuring exceptional stakeholder support service.
- Own, efficiently manage, and prioritize a high-volume, complex calendar, scheduling and rescheduling meetings while considering dependencies and potential conflicts and competing priorities.
- Prepare and submit accurate expense reports, reconcile corporate credit cards, and manage department invoices.
- Assist with the creation and preparation of meeting and presentation materials - slides, proposals, onboarding decks
- Serve as a thought partner and trusted advisor to the Executive and their teams.
- Provide comprehensive administrative support to the Executives including travel domestic and international travel arrangements, expense reports, and internal and external meeting preparation
- Facilitate efficient communication and collaboration between executives, clients, and internal teams.
- Anticipate and proactively address the needs of supported executives, building strong working relationships based on trust and understanding.
- Contribute to a collaborative and inclusive team culture, leveraging emotional intelligence to build strong relationships.
- Thrive in a fast-paced environment, managing multiple priorities and meeting tight deadlines with resilience and adaptability.
- Demonstrate strong problem-solving abilities to address ambiguous challenges and implement practical solutions.
- Assisting with research and special projects as needed
Qualifications
- Minimum of 5-7 years of progressive administrative experience in a fast-paced, deadline-driven environment
- Proven experience supporting senior executives
- Exceptional organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Proven ability to prioritize tasks and manage multiple projects simultaneously
- Excellent written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Ability to maintain confidentiality and discretion
- Demonstrated ability to work effectively under pressure and meet tight deadlines
- Flexibility and adaptability to changing priorities
- Bachelor's degree strongly preferred
Location On-Site in New York, NY, United States Compensation The base hourly rate for this position is in the range of $35.00-40.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. Please provide complete and legible information. An incomplete application may affect your consideration for employment. Creative Artists Agency, LLC (the Company ) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.