Location: Bismarck,ND, USA
OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.
MISSION: As North Dakota's Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.
VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.
REPORTING RELATIONSHIP: Is directly accountable and responsible to the Chief Buildings and Grounds Officer.
Benefits
COMPENSATION: $18.74-$23.42 based on directly related experience.
Click here for full employee benefits.
Thinking about relocating to the Bismarck area? Find more information and resources here:
Position Description & Details
Are you a detail-oriented individual with a passion for organization and teamwork? Do you enjoy contributing to the efficiency and functionality of your workplace? Join us as a Building & Grounds Administrative Assistant and play a vital role in supporting our Buildings and Grounds team with essential office support services!
Key Responsibilities
General Office Support
* Be the friendly face and voice of our department-answer telephones, respond to inquiries, and provide information to visitors.
* Assist the Chief Buildings and Grounds Officer by managing office tasks, electronic calendars, and email correspondence.
* Provide support to Buildings and Grounds Supervisors as needed.
* Manage incoming and outgoing mail, including bulk and metered mailings.
* Monitor and maintain office supply inventory, ensuring the department has what it needs to succeed.
Data and Reporting Coordination
* Oversee the key distribution process for employees.
* Keep the Buildings and Grounds and Mail Center Core Portal Pages updated and organized.
* Manage work orders and maintain accurate records and reports, including FAMIS data input and Surplus Property software.
* Assist with payment requests and preparation of performance evaluations.
* Track and report state fleet vehicle mileage to the Department of Transportation.
Miscellaneous Duties
* Bring your creativity and innovative ideas to help improve department processes and functions.
* Tackle additional responsibilities as assigned to support the team and the college's goals.
Minimum Requirements
* Appropriate associate degree and two years of directly related experience or four years of directly related work experience.
* Good knowledge of computer software programs (i.e., Microsoft Office Suite-Word, Excel, Access, electronic calendar, e-mail, etc.) and good keyboarding skills.
* Good working knowledge of office procedures and telephone etiquette.
* Excellent interpersonal skills and ability to relate to people of varying ages and backgrounds.
* Excellent customer service skills.
* Good written communication, organizational skills, and attention to detail and accuracy.
* Disciplined and able to maintain confidentiality.
Preferred Qualifications
* More than four years of directly related work experience.
Applicant Materials Required
To be considered by the search committee thoroughly complete the application and upload the following:
* Cover letter
* Resume
* References
STARTING DATE: TBD
Additional Information
Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.
For more information or assistance contact: Human Resources (701) ###-####. This position requires a criminal history record check.
Equal Opportunity Employer
Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58506-5587
701-###-####*800-###-#### (TTY Relay ND)
Veterans claiming preference must submit all proof of eligibility including a copy of NGB 22 from the National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability.