Business Administrative Associate (CS25-132)
: Job Details :

Salary: $64,035.00 - $73,037.00 AnnuallyLocation : Edwardsville, ILJob Type: Full TimeJob Number: 00548Division: Enrollment MgmtDepartment: Enrollment MgmtOpening Date: 12/05/2024Closing Date: 1/3/2025 11:59 PM CentralFLSA: Non-ExemptDescription The Business Administration Associate (BAA) for Enrollment Management plays a pivotal role in overseeing the financial health and operational efficiency of various departments within Enrollment Management. This includes managing the financial operations of key sub-units such as Registrar, Admissions, Student Services and Retention, Graduate and International Admissions, Student Financial Aid, Military and Veteran Services, and CORE TEAM. With a comprehensive $5 million operating budget, the BAA is responsible for long-term and short-term budget planning, fiscal analysis, and ensuring the effective allocation of resources to support strategic initiatives. This position reports to the Vice Chancellor of Enrollment Management. Key Responsibilities:

• Financial Management & Budgeting: Lead the budgeting process for Enrollment Management units, managing and creating budget transfers to fund departmental initiatives. Provide critical financial analysis and advice to the Vice Chancellor of Enrollment Management and unit directors, assisting with both immediate and future budgetary goals. Oversee annual budgets, track spending, and manage internal transfers, ensuring compliance with fiscal policies.
• Human Resource Oversight: Handle sensitive human resource issues for Enrollment Management, including maintaining confidentiality regarding unit leadership personnel (Directors and Associate Directors). Work closely with HR to address personnel concerns, provide solutions, and ensure adherence to University, Union, and state guidelines. Serve as the liaison with HR and the Assistant to the Provost on HR matters.
• Operational Coordination: Oversee the day-to-day operations of the Office of Enrollment Management, resolving complex and non-routine issues. Coordinate with AVC, Directors, and key staff to ensure smooth operations, supporting the implementation of fiscal protocols and strategies to meet department goals.
• Fiscal Leadership & Compliance: Act as an authorized signer and P-Card approver for various Enrollment Management units. Establish and implement internal fiscal controls and procedures to maintain a healthy financial status for the unit. Serve as Fiscal Officer in the absence of a Director and act as a liaison with the Budget Officer in the Office of the Provost on all budget-related issues.
• HR & Payroll Management: Monitor and track HR-related activities, such as contract reviews, position control forms, payroll certifications, and assignment changes. Advise directors on HR matters and manage confidential employee information. Ensure all HR practices align with university policies, union regulations, and federal and state guidelines.
• Student Financial Aid & Scholarships: Work closely with the Office of Student Financial Aid, managing a $21 million scholarship budget. Provide oversight of scholarship, foundation, and administrative cost allowance accounts. Participate in scholarship planning, FISAP, and analysis of financial aid accounts.
• Strategic Planning & Special Projects: Contribute to the long-term planning for Enrollment Management, including budget forecasting, personnel management, reorganizations, space utilization, and policy development. Lead or participate in special projects that align with the strategic goals of the Enrollment Management division.

Typical QualificationsMinimum Qualifications:

Bachelor's degree in business administration, management, or a field related to the position.

Two (2) years of professional business, financial, and/or managerial work experience.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Minimum of 2 years of experience in: Budgeting, Financial Spreadsheets, Data Analysis and Report Generation

Preferred Qualifications:

• Master's degree
• Budget management experience at a University.
• Experience with complex accounting and fiscal management principles
• Knowledge of basic Human Resources functions and guidelines.
• Administrative experience in a union environment

Supplemental InformationCivil Service Information: Civil Service Application - FAQs Application Instructions: How to Apply - Step by StepIllinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.Classification: State Universities Civil Service System Classification Number: 5010 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: . Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required. Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas. Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-###-#### or via email at: ...@siue.eduStatement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran's status. SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply. To learn more about SIUE's Mission and statement on diversity, please visit: We value your interest and look forward to reviewing your application. For questions or more information, please email ...@siue.edu. SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree

02 Are you legally authorized to work in the United States without sponsorship?

• Yes
• No

03 Do you possess the necessary experience as stated in the Minimum Qualifications?

• Yes
• No

04 Do you possess a Bachelor's Degree in the subject or a related field as specified in the minimum qualifications?

• Yes
• No

Required Question