Business Affairs Coordinator
: Job Details :

Job Title: Business Affairs Coordinator

Job Description

We are seeking a Business Affairs Coordinator to work directly with Production, outside vendors, Brand teams, and AB Legal. In this role, you will collaborate on all production-related contracts, negotiate and manage all rights for campaigns, and oversee production finances. Your responsibilities will include processing invoices and payments, generating talent ballparks, managing network clearance, and tracking licenses. Familiarity with SAG, AFTRA, and non-union talent regulations is essential.

Responsibilities

+ Collaborate with Production, outside vendors, Brand teams, and AB Legal on all production-related contracts.

+ Negotiate and manage all rights for any given campaign, including 3rd party IP, partnerships, talent, music, photography, and film.

+ Track licenses with XR and internal trackers when XR is not applicable.

+ Manage production finances, including all production vendors, talent fees, residuals, music licenses, and stock licenses.

+ Process and administer invoices and payments for various vendors and talent, ensuring timely and accurate processing.

+ Generate talent ballparks.

+ Process Session and Completion reports.

+ Manage network clearance.

Essential Skills

+ Contract management

+ Stakeholder management and communication; both internal and external

+ Project management

+ Vendor management

+ Invoicing experience

+ Budgeting experience

Additional Skills & Qualifications

+ At least 3 years of experience in contract management, stakeholder management, project management, vendor management, invoicing, and budgeting

+ Familiarity with SAG, AFTRA, and non-union talent regulations and payment

+ Experience with Hot Budgets is a plus

Work Environment

The role involves working closely with various internal teams and external vendors, requiring strong communication and negotiation skills. The work environment is dynamic and fast-paced, with a focus on managing multiple projects simultaneously. Attention to detail and the ability to meet deadlines are critical. Familiarity with industry regulations and financial management tools will be beneficial.

Pay and Benefits

The pay range for this position is $35.00 - $42.00

- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position will be accepting applications until Dec 19, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.