Location: Fort Collins,CO, USA
Posting Detail InformationWorking TitleBusiness & Financial Services Office CoordinatorPosition LocationFort Collins, COWork LocationPosition qualifies for hybrid/in-office workResearch Professional PositionNoPosting Number202401944APPosition TypeAdmin Professional/ Research ProfessionalClassification TitleTechnical/Support IIINumber of VacanciesWork Hours/Week40Proposed Annual Salary Range$58,000 – $62,000Employee BenefitsColorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion ( , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.Review our detailed benefits information here. ( the additional perks of working at CSU here.For the total value of CSU benefits in addition to wages, use our compensation calculator ( .Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in ( !Desired Start Date01/02/2025Position End Date (if temporary)To ensure full consideration, applications must be received by 11:59pm (MT) on11/17/2024Description of Work UnitBusiness and Financial Services exists to maintain and improve the processes which protect the financial integrity of Colorado State University, to provide periodic financial information to various users, to support University financial system users, to monitor transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies, to analyze and interpret financial data as part of the overall control of University fiscal goals and concerns, and to formulate financial statements and reports in accordance with applicable laws and regulations.Position SummaryThis position reports directly to the Executive Director/University Controller of Business & Financial Services. This position is responsible for providing high level administrative support to the Executive Director/University Controller as well as program support and administrative operations for Business & Financial Services. This position is the HR Liaison for the department and responsible for all human resource related duties as well as administrative support for hiring and onboarding of new employees.Required Job QualificationsHigh School Diploma (or GED ) plus a minimum of five years progressively responsible administrative assistance experienceDemonstrated proficiency with Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and Teams)Demonstrated experience and skills in providing excellent customer serviceStrong critical thinking skillsPreferred Job QualificationsBachelor's DegreeDemonstrated organizational skills and attention to detail, including demonstrated ability to prioritize workloadDemonstrated excellent communication skillsDemonstrated experience managing confidential informationKnowledge of enterprise systems including financials, human resources, and contract management.Diversity StatementPersonal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.Essential DutiesJob Duty CategoryAdministrative Support to Executive Director/University ControllerDuty/ResponsibilityProvide direct administrative support to the Executive Director/University ControllerManage the calendar and scheduling for the Executive Director/University ControllerCoordinate and manage travel arrangements and reimbursements for the Executive Director/University ControllerAssist with special assignments and projects including annual external auditAct as liaison between Executive Director/University Controller and internal and external constituents including university leadership and department direct reports, maintaining strict confidentialityProvide budget and tracking supportDevelop and maintain filing and record tracking systems to facilitate document storage and retrieval for Executive Director/University ControllerOrganize and track contracts received for University Controller's signatureCreate and maintain department organizational chartPercentage Of Time40Job Duty CategoryOffice ManagementDuty/ResponsibilityAnalyze, evaluate, develop, and implement work processes to effectively achieve program efficiency and needed services for Business & Financial Services ( BFS )Create, build, and maintain strong business relationships with various internal and external stakeholders and entitiesApply knowledge of BFS , university and state policies, procedures, and guidelines to resolve problems, answer questions, and provide informationIdentify and implement systems, policies, procedures, and guidelines to increase efficiency, enhance communications, and improve organization for the departmentReview and analyze requests that come through the office and use judgement determining where to assign issueCoordinate travel arrangements for BFS employeesCreate, review, submit and monitor travel authorizations and reimbursements, invoices, and purchase requests for departmentManage numerous aspects of daily business for the department including handling student employee payroll and leave management in TimeClock Plus, ordering supplies, and coordinating annual storage and shredding of department filesManage and execute all hospitality and official functions for the departmentDevelop and maintain filing and record tracking systems to facilitate document storage and retrieval for department and HR documentsPercentage Of Time25Job Duty CategoryHR Liaison/Employment CoordinatorDuty/ResponsibilityProvide guidance and administrative support for staffing, recruiting, hiring, and onboarding efforts for Business & Financial Services ( BFS )Serve as liaison between BFS , Human Resources and Office of Equal Opportunity · Establish and maintain processes and procedures and provide guidance for Administrative Professional (AP) staffing, recruiting, and hiring for BFSCollaborate with hiring authorities to review and approve job announcements, conduct recruitment activities and establish search timelines for AP open positionsServe on department Search Committees as a recruitment initiator, applicant manager and administrative supportAssist supervisors with creation and updates of employee position descriptions · Coordinate the administration of performance evaluation and performance planning process for staffParticipate in Human Resource trainings and other appropriate professional development events to remain aware of current and relevant policies and proceduresCoordinate onboarding for all new employees including new hire paperwork, I-9 Employment Eligibility Verification and data in OracleProcess promotions, terminations, retirements and transfers for all employee typesAssure correct and timely salary payments are made to all department staffMaintain confidential and accurate personnel records, files and reports for all BFS employeesPercentage Of Time25Job Duty CategoryUnit Support/MiscellaneousDuty/ResponsibilitySupport BFS units by assisting with special projects as neededPerform other duties as assignedPercentage Of Time10Application DetailsSpecial Instructions to ApplicantsTo apply, please include:Cover letterdetailing how your experience meets the required and preferred qualificationsResumeReferences listed on the application must be professional in nature andinclude at least one current or former supervisor. References will not be contacted without prior notification to candidates.CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to Tommy Crews, ...@colostate.edu. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)Search ContactTommy Crews, ...@colostate.eduEEO StatementColorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity ( is located in 101 Student Services.The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####,...@colostate.edu.The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####,...@colostate.edu.The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) ###-####,...@colostate.edu.Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education ( .Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum Requested3Maximum Requested3Supplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsCover LetterResumeOptional Documents