Position: Business License Clerk Department: Finance Department Employment Status: Permanent - Full-time - Non-exempt Schedule: Monday - Thursday 7:00 - 5:30 Compensation: Grade: 4 $18.83/hour POSITION SUMMARY The Business Licensing Clerk is responsible for the billing, posting, and accounting of all business licenses within the City of Morgantown. This role involves collecting delinquent accounts, identifying new businesses for billing purposes, and working with Code Enforcement to monitor and update contractors in the City Works Licensing Software. The clerk also serves as the daily backup cashier for the finance office and responds to public inquiries, complaints, and requests. The position also involves customer service and compliance with City and State Codes. The position also serves as a backup for other special revenue clerks and the cashier. ESSENTIAL DUTIES - KNOWLEDGE - SKILLS - ABILITIES
- Mails and processes all license renewals and processes all new licenses.
- Prepares and mails delinquent license letters in a timely manner.
- Prepares necessary documentation for court hearings for businesses issued citations.
- Works with other City Departments to help identify businesses and organizations for licensing purposes.
- Works with Attorney and Revenue Clerks on court cases, such as presenting information to Judge as needed.
- System Maintenance: Maintain Business Licensing and miscellaneous billing information in the computer system, including updating current and creating new Business License accounts.
- Filing Systems: Maintain filing systems (both physical files and digital) for Business Licenses.
- Account Maintenance: Maintain a master list for annual and quarterly accounts.
- Code Compliance: Understand, research, interpret and communicate City and State Codes pertaining to Business Licensing.
- Monthly Audits: Perform monthly audits of Business License accounts to ensure proper invoices and application of payments.
- Deadline Management: Meet all deadlines for month-end, quarter-end, and year-end closing procedures.
- Fleet Vehicles: Updates and tracks the fleet vehicles, updates vehicle mileage into system, and updates Travelers Insurance for additions/deletions of fleet vehicles.
- Monthly billings for rent and other miscellaneous revenues:
- Prepares Billing and Accounting: Manage the billing, mailing, posting, and accounting for all monthly billings for rent and other miscellaneous revenues.
- Reconcile and balance all monthly billings for rent and other miscellaneous revenues received daily to ensure accuracy.
- Track receivables and delinquent accounts for all monthly billings for rent and other miscellaneous revenues, prepare and mail delinquent letters in a timely manner.
- Ordering of supplies and schedules maintenance for office equipment.
- Incoming Mail: Assists Cashier with processing incoming mail.
- Outgoing Mail: Prepare outgoing mail daily, including addressing, sealing, stamping, folding, stuffing, and affixing postage. Operate a postage meter to ensure accurate postage and maintain records of outgoing mail.
- Assists other finance office staff with scanning and filing as needed.
- Backup Duties: Serve as a backup to the Special Revenue Clerk - Fire Fees and MSF, Special Revenue Clerk - B&O Taxes, and the Cashier.
- Professional Development: Participate in developmental and educational opportunities.
- Additional Duties:?Perform other work-related duties and projects as assigned by the Finance Director and Assistant Finance Director.
- Other duties as assigned.
- Ability to work independently and accomplish tasks with minimal supervision.
- Consistency in Attendance: Must reliably and consistently attend work as scheduled.
- Customer Satisfaction:?Must ensure all customers receive consistent and high-quality service.?
- Technical Proficiency: Knowledge of basic accounting principles for local governments.
- Computer and Software Skills: Proficiency in using a Windows-based computer and willingness to learn various software applications, including Microsoft Office (especially Word and Excel).
- Creativity and Innovation: Ability to think creatively and bring innovative solutions to tasks.
- Agility: Adaptability to function well in a fast-paced environment.
- Positive Attitude: A proactive and positive approach to learning and tasks.
- Analytical Skills: Ability to analyze and interpret financial information accurately.
- Detail Oriented: Thoroughness and attention to detail.
- Communication Skills: Ability to communicate effectively, both orally and in writing.
- Judgment: Use sound technical judgment in determining the accuracy and completeness of financial information obtained.
- Interpersonal Skills: Ability to establish and maintain effective working relationships with others.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
- Office setting with frequent use of technology and equipment.?
- This position requires on-site work at the office, with no option for remote work.?
- Comfortable carrying equipment up to 20 lbs.?
- Frequent requirement to sit, stand, kneel, walk, talk, and listen to instructions.
USE OF TECHNOLOGY & EQUIPMENT
- Office equipment used on a regular basis includes a telephone, calculator, scanner/copier, and computer.
CONTACT & SUPERVISION
- This position regularly communicates with citizens and business owners concerning Business License applications and fees.
- This position does not supervise any employees.
- This position reports directly to the Assistant Finance Director.
The City of Morgantown is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. Requirements MINIMUM REQUIREMENTS Education:
- Education: High school diploma or equivalent (GED) required. Associate degree is preferred with additional training in accounting or finance.
Certification/License:
Experience:
- Experience: At least two years of work performance in a clerical or professional position that would enable the individual to perform the duties of the position.
PREFERRED QUALIFICATIONS
- Ability to work independently and accomplish tasks with minimal supervision.
- Technical Proficiency: Knowledge of basic accounting principles for local governments.
- Computer and Software Skills: Proficiency in using a Windows-based computer and willingness to learn various software applications, including Microsoft Office (especially Word and Excel).
- Creativity and Innovation: Ability to think creatively and bring innovative solutions to tasks.
- Agility: Adaptability to function well in a fast-paced environment.
- Positive Attitude: A proactive and positive approach to learning and tasks.
- Analytical Skills: Ability to analyze and interpret financial information accurately.
- Detail Oriented: Thoroughness and attention to detail.
- Communication Skills: Ability to communicate effectively, both orally and in writing.
- Judgment: Use sound technical judgment in determining the accuracy and completeness of financial information obtained.
- Interpersonal Skills: Ability to establish and maintain effective working relationships with others.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.