Location: Junction City,KS, USA
Schedule:
Full time - 36 hours/week or greater
Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America)
Weekly Work Schedule:
0800-1630
Job Information
Exemption Status: Exempt
A Brief Overview
Is a key member of the facilities operations management team which is responsible for planning, directing, and assisting with the design and delivery of high quality high-quality patient care services by utilizing methods and systems which are cost effective and assists with required regulations, standards, and rules. Is responsible to work with Directors, staff, physicians, Patient Financial Services, Supply Chain, Information Systems and others including external vendors and agencies. Is responsible for ongoing review, analysis, and internal management of expense / cost of supplies, equipment and lead project and program development and implementation. May act as liaison to the general public and medical staff.
Education Qualifications
* Bachelor's Degree Business, accounting, or related field. Five (5) years of experience in Healthcare business operations may be substituted for education. Required
* Master's Degree Business, accounting, or related field. Preferred
Experience Qualifications
* 5 years Experience in Healthcare business operations. A Bachelor's degree may be substituted for this experience. Required
* 3 years Experience with performance improvement, quality management and standards compliance. Required
* 3 years Management experience. Preferred
* Clinical experience. Preferred
Skills and Abilities
* Knowledge of scheduling and project management. (Required proficiency)
What you will do
* Develops systems within all cost centers to monitor activity, product utilization, expenditures, and continually compares to budgeted projections. Works with supervisors of cost centers to analyze monthly financial statements, update resource utilization reports, and provides Director with summary reports.
* Develops and maintains facilities management cost center utilization, financial and business reports. Assists in defining rationale for variances and provides input into processes to eliminate variance. Analyzes non-clinical variances with the goal to continuously improve processes by reducing variation.
* Actively participates in the budget process; responsible for summarizing department needs. Reports changes in a simplified manner in reports to both department directors and hospital fiscal and planning departments.
* Monitors expense-spending, reviews and/or approves operational supply and equipment requests; manages trends and concerns as appropriate. Views and analyzes requests; makes recommendations; prepares fiscal figures; and monitors expenditures and revenues.
* Reconciles and monitors budget reports against knowledge data and makes recommendations for action plans (when needed) or provides an analysis justifying variances. Provides Director with analysis and recommendations to be considered for action plans. Actively collaborates with all areas of the hospital to streamline processes and procedures to provide the best outcome for patients, visitors, and staff.
* Supports Supply Chain in the implementation of the recommended supply inventory par levels by communicating with the manager of supply chain to ensure accurate stocking of par carts and continued relationship improvement and communicate recommendations to clinicians. Coordinates with Supply Chain to minimize rush orders and freight costs.
* Develop business plans when required for the expenditure. Provides planning data to support capital equipment requests. Monitors and updates capitalized assets report; coordinates ongoing review and comparison of equipment inventory. Reviews and prepares capital equipment requests to assure the equipment is needed to meet patient care or programmatic goals of the service line.
* Monitors and updates cost accounting report as appropriate; coordinates ongoing review as related to charges and revenue; conducts procedure-specific cost analyses and works with staff in Financial Management to develop accurate costs for procedures using cost accounting system.
* Maintains equipment inventory (medical and office) and analyzes repair costs. Sets up new equipment training sessions with vendors as needed in cooperation with the Clinical Engineering and Supply Chain departments.
* Consults with hospital leaders regarding methods and systems of fiscal control; develops departmental procedures related to business/fiscal responsibilities. Consults with departmental management in developing and maintaining policies and procedures relative to personnel, fiscal services, and other general business activities.
* Coordinate construction/remodel/relocation projects to ensure project is ready for patient admission within set deadline. Includes but is not limited to: construction meetings, draft budgetary needs, communication with SVPs / VPs and numerous departments (design/construction, telecom, Supply Chain, IT, Clinical Engineering, Logistics, etc)
* Assists Business Operation Supervisors with drafts of operational budget for the department(s) for review and approval by the Director. Obtains input from staff and medical staff for this process. Utilizes data and trends to accurately forecast budgetary needs and compile quotes.
* Retrieves data from databases in response to service line needs including appropriate statistical analyses. Works with support staff to develop appropriate formats for data presentation.
* Determines best strategies to ensure timely, accurate and thorough collection of data and implements. This includes determination of assignment and appropriate personnel to required tasks.
Required for All Jobs
* Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
* Performs other duties as assigned
Patient Facing Options
* Position is Not Patient Facing
Remote Work Guidelines
* Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
* Stable access to electricity and a minimum of 25mb upload and internet speed.
* Dedicate full attention to the job duties and communication with others during working hours.
* Adhere to break and attendance schedules agreed upon with supervisor.
* Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
* Hybrid
Scope
* Has Supervisory Responsibility
* No Budget Responsibility No Budget Responsibility
Physical Demands
* Balancing: Occasionally 1-3 Hours
* Carrying: Occasionally 1-3 Hours
* Climbing (Stairs): Rarely less than 1 hour
* Eye/Hand/Foot Coordination: Frequently 3-5 Hours
* Feeling: Occasionally 1-3 Hours
* Grasping (Fine Motor): Occasionally 1-3 Hours
* Grasping (Gross Hand): Occasionally 1-3 Hours
* Handling: Occasionally 1-3 Hours
* Hearing: Frequently 3-5 Hours
* Kneeling: Rarely less than 1 hour
* Lifting: Occasionally 1-3 Hours up to 50 lbs
* Pulling: Occasionally 1-3 Hours up to 50 lbs
* Pushing: Occasionally 1-3 Hours up to 50 lbs
* Reaching (Forward): Occasionally 1-3 Hours up to 50 lbs
* Reaching (Overhead): Rarely less than 1 hour up to 50 lbs
* Repetitive Motions: Frequently 3-5 Hours
* Sitting: Frequently 3-5 Hours
* Standing: Occasionally 1-3 Hours
* Stooping: Rarely less than 1 hour
* Talking: Frequently 3-5 Hours
* Walking: Occasionally 1-3 Hours
Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.