Salary: Depends on QualificationsLocation : Baton Rouge, LAJob Type: Full Time ExemptJob Number: BDMS2024Department: SuperintendentOpening Date: 06/14/2024Closing Date: 6/28/2024 4:59 PM CentralFLSA: ExemptGeneral Summary The Business Manager provides oversight and management of daily office functions as well as administrative, travel, and accounting support for the Superintendent Department. Duties include conducting research, preparing reports, handling sensitive information, interpreting statutes, regulations, and policies. Work requires substantial depth of analysis and interpretation of theory, principles, practices, and regulations. Work involves independent judgement and close interaction with other BREC staff and the public in person, by telephone and through correspondence. Requirements and Job Specifications Education Required: Graduation from an accredited four (4) year college or university. Area of Study (major) Required: Business or Related Certification(s) Required: N/A License(s) Required: Valid LA Driver's License Years Relevant Work Experience: Four (5) years related work experience with one (2) years of supervisory experience. Equivalent combination of education and experience will be considered. Knowledge, Skills, and Abilities:
- Significant executive support experience, supporting C-level executives, public board or commission, or corporate/ non-profit board of directors
- High degree of professionalism in dealing with diverse groups of people, including Commission members, senior executives, staff, community leaders, and general public
- Ability to establish and maintain effective working relationships with employees, staff, department heads, vendors, contractors, patrons, BREC officials, community interest groups, and the general public.
- Ability to read, review, and comprehend legal terminology and agency policies for implementation.
- Ability to analyze highly complex fiscal and administrative policies and make decisions in accordance with established policies, procedures and regulations.
- Expert proficiency in the use of modern office equipment, computers & software applications to include: Microsoft Word, PowerPoint, Excel, Outlook and Internet Explorer
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Possess strong, analytical and problem-solving skills with ability to make independent judgment decisions in a fast-paced environment
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Excellent public relations/interpersonal skills
- Excellent communication skills, both verbal and written
- Professional image and telephone manner
- Ability to provide a high level of customer service at all times
Functions and Duties Essential Functions and Duties:
- Direct the workflow for all business requiring Commission approval; advises executive staff on protocol to facilitate the process.
- Oversee and direct preparation of documentation for Commission meetings advisory, and ad hoc committee meetings i.e.; agendas, public notices, resolutions, supporting documentation, minutes, recordings; insuring compliance with open meetings law and related statutes.
- Provide support to the Chief Administrative Officer/General Counsel in planning, organizing, and communicating information to BREC staff and outside parties.
- Provide oversight and management of the CAPRA accreditation process for the agency, advises staff on related issues, maintains compliance with annual reporting requirements.
- Research Commission minutes, policies, procedures, and rules and regulations to provide information to be utilized in decision-making by the Chief Administrative Officer (CAO) and other executive staff.
- Prepare documentation and required notices for publication for the agency's tax elections; Prepares documentation and required notices for annual tax levy and roll forward process every four years after reassessment.
- Serve as liaison to Commission members for staff and public; coordinates scheduling of meetings between Commission members and staff and/or outside parties.
- Provide Commission members with direction on protocols for public meetings to ensure compliance with applicable policies and state law.
- Keep informed about city-parish, legislative, or federal actions that may impact agency.
- Keep informed about agency activities that may require Commission action.
- Serve as administrator of CivicClerk software and uses same to prepare electronic agendas with supporting documentation; facilitates staff training on same
- Serve as administrator of PowerDMS document management software which serves as the repository of policies and procedures, rules and regulations, handbooks, and CAPRA accreditation assessments and supporting documentation; facilitates staff training on same.
- Oversee and direct the staff processing travel for agency; Monitors agency's travel budgets; Advises Human Resources of reimbursements required from employees upon separation of employment.
- Review and process cooperative endeavor agreements, memoranda of understanding, hold harmless agreements, and various other legal documents.
- Work with Finance Dept. to prepare and monitor consultant contracts for the Superintendent's office and the administrative and compliance divisions, set up purchase orders, review and submit invoices and p-card logs.
- Oversee and manage the timekeeping processes for the Superintendent's Office.
- Compile, organize and analyze information to be included in departmental and agency reports i.e., mid-year and annual reports.
- Prepare presentations and publications in both electronic and printed format that require desktop publishing - graphics, layout, writing, and editing.
- Establish and maintain Superintendent and Commission files; gathers and provides information for use by other departments.
- Utilize spreadsheets for cost tracking and data analysis.
- Prepare business correspondence, reports, newsletters, brochures, flyers.
- Other duties as assigned.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor. Supplemental Information Usually 8 hours/day, 5 days/week; 1-hour lunch break; other breaks as needed.Resumes will not be accepted in lieu of a completed application. If you do not complete each section of this application (i.e. work experience, education, or etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy. An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical. If you have any questions or concerns, please email ...@brec.org or call (225) ###-####.2024 FULL-TIME EMPLOYEE BENEFITSHEALTH INSURANCE: Comprehensive medical benefits including HMO, PPO, and Blue Saver (Qualified High Deductible High Savings Account) and options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the month, following two months of employment, a (2 month waiting period). Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52 - family. Employee cost per month for PPO: $375.23 - employee only; $975.50 - employee & spouse or employee & dependent 162.68.57 - employee & spouse or employee & dependent children; $290.49 - family. BREC also offers voluntary insurance plans: Dental, Vision, and Supplemental Insurance (Accident, Cancer/Critical Care, Long and Short-term Disability, Term and Whole Life).LIFE INSURANCE: All full-time employees are insured under a Group Term-Life Insurance policy through Equitable Life Insurance Company a subsidiary of Blue Cross and Blue Shield of Louisiana. Coverage is subject to decrease at age 65 and 70. There is no cost to the employee except for salaries more than $50,000 which are subject to the imputed income clause under the IRS regulations. Coverage is effective immediately.RETIREMENT SYSTEM: BREC contributions to the City-Parish Employees' Retirement System for each employee amount to 40.32% of salary. Employees contribute at the rate of 9.5%. Retirement contributions are tax deferred. Personal contributions are kept on account and refunded if employees leave BREC before their retirement. Additional benefit opportunities are available after 25 years through the DROP program. BREC also offers a Supplemental Retirement DEFERRED COMPENSATION PLAN through payroll deduction.HOLIDAYS: BREC employees receive twelve (12) paid holidays per year.SICK LEAVE: BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.ANNUAL LEAVE: BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.FULL-TIME STATUS: Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.EMPLOYEE DISCOUNTS: BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.EAP: BREC's Employee Assistance Program (EAP) is administered by Hidalgo Health Associates. They EAP helps employees and their family members resolve personal or work-related problems.CREDIT UNION: BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.FEDERAL STUDENT LOAN FORGIVENESS: BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven. LA START: This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.FSA: BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.SUPPLEMENT BENEFITS: BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, life, LTD and STD.BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.*Commissioned Approved Benefits Effective January 1, 2024*01 Do you have a valid Louisiana driver's license?
02 Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location? 03 Do you have (5) years related work in business administration and/or office management experience? If yes, indicate the number of years 04 Do you have a Bachelor's Degree from an accredited 4-year college or university in in Business Management, Administration or closely related field?
05 What experience do you have in document retention? Please explain Required Question