Posting Details Posting Details Posting Number S12996P Working Title BUSINESS MANAGER I Department COE-Language & Literacy Educ About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and ourcontinual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday through Friday 8am-5pm Advertised Salary Commensurate with Experience Posting Date 12/06/2024 Open until filled Yes Closing Date Proposed Starting Date 01/21/2025 Special Instructions to Applicants Include resume and references Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (...@uga.edu). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at . Position Information Classification Title Business Operations Professional FLSA FTE 1.00 Minimum Qualifications Preferred Qualifications Position Summary This position provides high-level accounting for an academically diverse department. The incumbent in this position reports to the Department Head and will be responsible for all aspects of finance for the department, including but not limited to foundation, tuition, state, sales and service, and grant fund types. This employee submits and reviews financial transactions, reviews financial ledgers, submits payroll transactions, reviews payroll ledgers for accuracy, and completes all tasks in a timely manner. The person in this role will proactively pursue training and review policy changes. Knowledge, Skills, Abilities and/or Competencies
- Thorough knowledge of UGA policies and procedures.
- Experience with OneUSG Connect, OneSource Financials, UGA Budget Management, Touchnet, FAME, Scholarship Universe, andUGAmart.
- Knowledge of Microsoft Office, Google Drive, and OneDrive
- Intermediate knowledge of Excel.
- Experience with and knowledge of sales and service, indirect costs, contracts and grants, UGA Foundation, and study abroad fund types.
- Strong organizational and time management skills.
- Excellent written and verbal communication as well as interpersonal skills.
- Team player with a positive attitude. Physical Demands Tasks involve extended periods of time sitting at a computer. Tasks may involve exerting light to moderate physical effort involving stooping, kneeling, and crouching which also may involve the ability to lift, carry, push, or pull materials up to 30 pounds. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the . Duties/Responsibilities Duties/Responsibilities
- Review all financial ledgers on a monthly basis to identify transactional or accounting discrepancies. Take corrective action in a timely manner.
- Manage departmental financial commitments.
- Record any pending transactions in tracking spreadsheets in a timely manner.
- Compile and tabulate data and complete administrative reports upon request.
- Attend periodic meetings of financial staff in the College and be proactive in continuing training and reviewing policy updates. Percentage of time 30 Duties/Responsibilities
- Inform the Department Head, faculty, and students of UGA financial policies and procedures.
- Managed supervision of travel accounts to ensure timely reimbursements.
- Assist departmental employees with travel authority and expense report submissions serving as delegate in order to assist in editing and adding chart string information appropriately. Review to ensure accuracy.
- Process all purchase requests.
- Process all payment requests (invoices) in a timely manner.
- Prepare honoraria forms.
- Update all travel instruction documents including departmental student travel application in Qualtrics and/or Microsoft Forms.
- Create intra-University invoices and GL Journals as needed.
- Manage the departmental stores in UGA estore, communicating with the Bursar's Office and representative faculty as needed.
- Fulfill registration orders in Touchnet and create deposits in timely manner to the Bursar's Office. Percentage of time 30 Duties/Responsibilities
- Work closely with Office Manager to identify funding sources and ensure funding availability for all positions posted and hired through UGAJobs.
- Submit funding adjustments in OneUSG Connect for new hires and for funding changes in a timely manner.
- Process retro payment adjustments if necessary.
- Submit ad hoc salary adjustments in a timely manner when updating an employee's compensation. Communicate any such changes to the Office Manager who will update UGAJobs.
- Process any necessary Manager Self-Service transactions (e.g., terminations, time and labor approver, express direct retro, etc.)
- Process tuition waivers each semester for graduate assistants working with Office Manager and Student Affairs Professional to obtain information needed for entering into GradStatus.
- Process student scholarships, maintain records, and ensure that students are paid in a timely manner.
- Review Payroll Requests on a bi-weekly and monthly basis to ensure appropriate payment amounts and funding allocations. Adjust quickly to make corrections where identified and verify payroll with the Business Office. Percentage of time 30 Duties/Responsibilities
- Aid in the preparation of grant or other programmatic budgets and review budgets closely as plans are implemented to ensure validity for PIs and co-PIs.
- Prepare budgets for the department's study abroad programs with input from faculty.
- Work closely with the Department Head to budget expenditures for departmental graduate assistant allocation and operating budget, erate return, DoubleDawgs return, and tuition differential return annually.
- Review account balances on a monthly basis and process necessary budget journals/transfers to maintain positive balances by control chart strings.
- Assistant the Department Head with Instructional Support requests budgets.
- Perform additional duties as requested. Percentage of time 10