Position Title: Business Manager
Reports to: Priest-in-Solidum
Purpose: Professional administrator in support of the moderator and the Priest-in-solidum. Stewards the physical, financial, and personnel resources of the parish.
Preferred Experience: - Undergraduate degree in accounting, business administration, finance or economics.
- Thorough knowledge of accounting principles, practices and practical application of accounting systems.
- Experience in the preparation of financial reports and analysis of operations.
- Business Manager needs to be a results-oriented individual who has the ability to work in a team oriented environment. Must be able to recognize strategic opportunities.
Personal Qualifications: - Must be a Catholic in good standing and adhere to the teachings of the Catholic Church.
- Requires strict confidentiality regarding church personnel, financial, and other sensitive information.
- Must submit to a criminal background check.
•Must take Protecting God's Children for Adults training upon hire.
Responsibilities: Financial: - Prepare, administer and review the budget process in collaboration with the moderator, priest-in-solidum, mission support director and staff.
- Prepare the yearly budget and monitor budgetary compliance for all departments.
- Manages (in conjunction with the bookkeeper) the banking and bookkeeping activities for parish including offertory collections, payables, and receivables.
- Maintain (in conjunction with the bookkeeper) an accurate filing, record keeping and reporting system for the parish financial matters.
- Monitor the collection, counting, recording and depositing of parish revenue.
- Coordinates parish offertory envelope program and parish online giving.
- Ensures that volunteers follow proper cash and audit procedures according to archdiocesan policies.
- Financial report creation
- Monthly accounting reports and annual statistical reports.
- Preparation / submission of the annual financial report to the archdiocese.
- Reports requested by the finance council and/or required by the archdiocese.
- Advises and monitors compliance with all archdiocesan financial policies and civil laws.
- ACA filing
- Annual W2G, 1099 Misc and 1099 NEC forms and returns
- Special event sales tax returns.
- Ensures the timely filing of all required local, federal and state taxes and diocesan reports, including quarterly and special event tax returns.
- Oversees payroll.
- Serves as staff liaison to the parish finance council.
- Serves as a resource and guide for all fund-raising efforts and activities.
Administration: - Administers the parish calendar, along with the campus coordinator.
- Develops and maintains procedures for the parish office support staff.
- Prepare reports and assist with Parish Parishioner meetings.
- Parish Official Catholic Directory filing
- Helps oversee the annual Catholic Services Appeal (CSA).
- Attends staff meetings and appropriate meetings of the family of parishes and archdiocese.
- Maintains an inventory of parish real and movable property.
- Oversees all parish office equipment.
- Human Resource Coordinator for the Parish
- Current knowledge and administration of diocesan benefits, labor laws, health protocols and other related policies. Communicates updates to staff.
- Supervises paid and unpaid time off.
- Updates employee handbook as needed, in conjunction with the moderator, priest-in-solidum, and mission support director.
- Assures adherence to Archdiocesan policies and procedures.
- Coordinates, administers and enforces archdiocesan and USCCB safe environments and background check procedures.
- Coordinates administrative and business activities of the parish and school in regard to human resources, salaries, personnel policies, etc.
- Serves as the contact for employee HR issues, insurance questions, retirement benefits, etc..
- Supervises and evaluates parish office staff, reporting to the priest-in-solidum.
- Supervises paid and unpaid time off of staff.
- Serves as the contact for legal issues in conjunction with archdiocesan counsel.