The Executive Office for Administration and Finance is seeking applicants for the position of Business Manager.
About us: The Executive Office for Administration and Finance (EOAF) is at the heart of state government, providing strategic guidance and oversight to ensure the effective and efficient management of the Commonwealth's resources. Our mission is to lead the development of sound fiscal and operational policies that enhance the quality of life for all Massachusetts residents. EOAF's core work includes d eveloping, analyzing, and managing the Commonwealth's financial planning and resource allocation decisions, including the Governor's annual budget submission to the Legislature.
Position Overview: The Business Manager will report directly to the Chief Financial Officer and coordinates the Executive Office for Administration and Finance (A&F) accounts payable, procurement, and contracting functions. In addition to A&F, the Business Manager oversees financing and accounts payable for a limited number of small state agencies.
Core Duties: - Oversee the accounts payable process in consultation with CFO, including completing encumbrances, directing payments, creating and maintaining vendor/customer (VCUST) profiles as needed, and training existing accounts payable staff on MMARS transactions as delegated by the CFO.
- Procurement Liaison for A&F, including posting RFR/Ps, creating requisitions and orders in COMMBUYS, and other duties as necessary.
- Management of all Interagency Service Agreements (ISAs) and standard contracts executed by A&F.
- Processing HR transactions as needed, including FTE appointment and reimbursements in HR/CMS and requisition management in MassCareers.
- Developing and managing the annual operating spending plan for the Office of the Secretary for Administration and Finance.
- Other du ti es as needed, including running reports through the Commonwealth Informa ti on Warehouse (CIW), forecas ti ng opera ti ng expenses, and par ti cipa ti ng in the development of A&F's annual capital spending plan.
Required Qualifications: - Excellent written and oral communication skills.
- Advanced working knowledge of Microsoft Office including Word, Access, and Excel.
- Must be able to record, report, and maintain information according to procedure.
- Must have knowledge of the principles and practices of business management.
- Knowledge of, or demonstrated ability to master, Commonwealth business applications and systems, including MMARS, LCM, COMMBUYS, and the Commonwealth's Information Warehouse.
If interested candidate is only able to work part-time, they should still consider applying as A&F may be able to accommodate.
Qualifications:MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience. II. An Associate's degree in a related field may be substituted for one (1) year of the required experience. III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience. IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience. V. A Doctorate degree in a related field may be substituted for the required experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.