Business Operations Manager
: Job Details :

Business Operations Manager Please see Special Instructions for more details. This is an EHRA non-faculty position. PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes WILL NOT be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations WILL result in your application being rejected for the vacancy and you will not be considered for the position. Other materials may be requested at a later time. Applications will be treated confidentially until the final stages of the search process. Salary will be commensurate with experience. The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, National Guard, or veteran status. EEO Contact Information Applicants needing assistance with the application process are asked to contact: ...@uncsa.eduPosting DetailsPosition Information Classification Title Business Officer IIWorking Title Business Operations ManagerPosition Type EPSPosition Number 001310Full/Part Time Full-timeSchool/Department Information The Office of Advancement directly supports UNCSA's mission and strategic priorities by building meaningful relationships with a variety of constituents and developing opportunities at all levels of alumni, volunteer, and philanthropic engagement. The Office of Advancement works closely with the UNCSA Foundation, which provides oversight of philanthropic gifts to UNCSA, including gift processing and records management. This is an exciting, fast-paced team made up of talented colleagues who are passionate about their work, strive for excellence, support and care about each other, and work to embody the values of UNCSA.Primary Description of Work Repost previous applicants need not apply you are still under consideration. Reporting to the Associate Vice Chancellor of Advancement, this position is the backbone to the Advancement Department and will provide financial analysis, budget planning, and forecasting. This position will be responsible for all departmental billing/payments, contracts, purchase orders and matters related to finances for both State and Foundation funds. The Business Operations Manager will provide daily operational support and overall budget management leadership while serving as the departmental HR expert. This position will assist with policy development & interpretation and will be responsible for reviewing and enhancing procedures that impact the team as needed.Work Schedule and hours Standard work schedule is 8:00 AM - 5:00 PM, Monday - Friday Some evenings and weekends may be required for advancement events.Description of Responsibilities and Duties Financial Management

• Manage State and Foundation budgets within applicable spending policies
• Compile and run budget status reports on an as-needed basis
• Monitor monthly lapsed salary for operations.
• Assist in annual budgeting process and HR functions for Advancement
• Ensure that the UNCSA Foundation budget lines are in line with actual expenses
• Review and approve all expenses submitted by Advancement staff
• Provide budget projections
• Liaison with Budget Office, Accounts Payables, Payroll and Controllers offices as necessary on issues pertaining to advancement, including:
• Journal Entries to move expenses
• Spending guidelines
• Travel registration coordination
• Filter all departmental invoices to necessary destination (Foundation or State A/P)

Purchasing:

• Liaison with purchasing departments to clarify procedure as necessary
• Primary departmental P-Card coordinator for weekly P-Card reconciliation
• Complete all state requisitions, RFQs and sole source documentation
• Purchasing services for Advancement.
• Complete annual insurance renewal processes
• Keep records on all off-campus equipment, including cell phones, laptops and tablets.
• Annual inventory of building contents (furniture, supplies and equipment)
• Compile and route contracts and Professional Services Agreements (PSA)

Advancement Services

• Process Travel Authorizations and Reimbursements for Gift Officers
• Reconcile P-card charges for Gift Officers
• Maximize use of services for efficiency and budgeting
• Update and train staff on available services as needed
• Manage departmental log-in access to 3rd party accounts
• Manage organizational memberships and subscriptions
• Audit the use of memberships, subscriptions, professional development
• Provide budget portion for annual VSE Report

Human Resources

• Coordinate all departmental hiring/termination paperwork for full-time employees
• Coordinate hiring and renewal of temporary contracts
• Coordinate and serve on Advancement search committees
• Complete Independent Contractor documentation for certain Vendors (designers and photographers in particular)

Information Technology:

• Point of contact for all departmental IT needs
• Coordinate campus computer refresh process
• Coordinate all computer set up needs for new hires
• Manage departmental cellphone and credits, as well and annual certification

Minimum Qualifications Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. UNC System Office approved minimum qualifications.Preferred Qualifications Experience with Blackbaud Raiser's Edge and/or Financial Edge preferred, but not required; Experience with Ellucian Banner preferred, but not required; Previous management experience and accounting certification preferred, but not required; Previous experience working with financial resources within the State of NC system preferredTerms of Employment S1 12 monthKnowledge, Skills and Abilities Facility with numbers and budgets, strong analytical skills, attention to detail and meeting deadlines required.Special Conditions for EligibilityPosting Detail Information Posting NumberOpen Date 11/06/2024Close DateOpen Until Filled YesSalary Range $55,000 - $63,000Recruitment Range, if applicableSpecial Instructions to Applicants This is an EHRA non-faculty position. PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes WILL NOT be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations WILL result in your application being rejected for the vacancy and you will not be considered for the position. Other materials may be requested at a later time. Applications will be treated confidentially until the final stages of the search process. Salary will be commensurate with experience. The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, National Guard, or veteran status. EEO Contact Information Applicants needing assistance with the application process are asked to contact: ...@uncsa.eduSupplemental Questions

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Documents Needed To Apply Required Documents

Resume

Cover Letter

Optional Documents