Business Operations Manager
: Job Details :

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students . All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.

Closing Date:

11/19/2024Type of Position:Researchers

Workstudy Position:

NoJob Type:Regular Work Shift: Day Shift (United States of America)

Sponsorship Available:

NoInstitution Name: University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

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Department:Gifted Programs

Department's Website:

Summary of Job Duties:The Business and Operations Manager is responsible for the financial operations of the Center. The position will work with the Center Director and university financial officers. The position will also include campus and community outreach to support Center goals. This is a full-time grant/contract funded position and the continuation of employment is dependent on funds generated from these activities. This position is governed by state and federal laws, and agency/institution policy.Qualifications:

Required Education and/or Experience:

• BA or BS degree

Preferred Education and/or Experience:

• Master's Degree
• Project management experience;
• Program development experience;
• Experience working in a higher education environment and a variety of educational technology tools.
• Experience in budget management and with developing online management resources.

Job Duties and Responsibilities:

Budget:

• In consultation with the Center Director, develop and monitor program budgets for grants, contracts and designated funds
• Prepare reports and maintain expenditure budgets through Workday for the Center
• Prepare requisitions, purchase orders, invoices, and receivers in Workday
• Prepare ad hoc payments for Center projects
• Create and maintain accurate budget files and records of required purchase orders in Workday
• Maintain office equipment with new contracts, prepares spend authorizations (travel) and expense reports (reimbursements) in Workday
• Collaborate with the Benefits Partner in Human Resources with regard to Center staffing procedures
• Orient, invite and provide follow-up to new suppliers in PaymentWorks

Center Project and Event Management:

• In consultation with the Center Director prepare and manage everyday Center activities
• Prioritize project activities in order to meet deadlines for State, Federal, foundational grants and internal university fiscal deadlines
• In consultation with the Director, provide oversight of awarded grants and contracts
• Process multiple complex tasks in a timely, systematic, and organized manner
• Maintains Center financial grant and contract and financial files updated and verified for accuracy via Workday and Office of Research and Sponsored Programs (ORSP).

Short and Long-range Center Team planning:

• Act as liaison between the Center and UA Little Rock Financial Services, Procurement and Human Resources
• Collaborate with Center Director to establish annual calendar for financial deadlines
• Compiles data reports for the college, ORSP and external agencies as indicated
• Interacts professionally with faculty, staff, students, administration and internal/external agency representatives.
• Provides administrative support to the Center's Director
• Assist in documenting and refining processes and procedures
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Possess excellent problem-solving skills, diplomacy, and familiarity with technology
• Ability to prioritize needs based on evolving conditions, switching easily between a variety of skills and tasks as needed to accomplish goals of the Center
• Ability to maintain a positive attitude and professional demeanor with strong interpersonal communication skills
• Knowledge of Center programs and projects
• Proficiency in written and verbal communication
• Experience with program management
• Ability to meet multiple deadlines and handle multiple priorities demonstrated through past experience
• Strong computer skills which include Word, Excel, and Power Point, and a variety of educational technology tools
• Experience with budget development and management in Workday
• Ability to work a flexible schedule, which may include nights, weekends and holidays
• Possess a valid driver's license and the ability to drive a vehicle

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Ann Robinson, Director, ...@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check, Motor Vehicle Reports Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:Manipulate items with fingers, including keyboarding, Talking, WalkingFrequent Physical Activity:ReachingOccasional Physical Activity:Driving, LiftingBenefits Eligible:Yes