Business Operations Manager
: Job Details :

BUSINESS OPERATIONS MANAGER

CATEGORY/LEVEL: PSS/7

BASIC FUNCTION: Manages accounts payable function. Coordinate Business Office operations and provide support to Vice President of Finance & Administration. Provide excellent customer service to internal and external customers.

START DATE: ASAP

SALARY AND BENEFITS: Starting salary of $41,500 to $49,800 based on qualifications and experience. Benefits package includes Blue Cross/Blue Shield major medical health insurance; eye care, dental, life and disability insurance; paid vacation and sick leave; a choice of IPERS or TIAA retirement plans, and a variety of additional optional benefits.

REQUIRED QUALIFICATIONS: Minimum of two-year postsecondary education or two years of related work experience. Proficient with Microsoft Office products. Excellent customer service, communication and critical thinking skills. Strong organization skills with attention to detail. Confidentiality required.

PREFERRED QUALIFICATIONS: Bachelor's degree in Accounting or business-related field.

RESPONSIBILITIES AND DUTIES:

* Manage all aspects of accounts payable function. Process internal transfers of funds between departments, including internal payments entered in the Continuing Education enterprise system.

* Maintain vendor records within the College's financial software. Complete credit applications for new vendors as needed. Ensure compliance with IRS regulations regarding vendor records and maintenance, including TIN solicitations, 'B' Notices, and backup withholding.

* Prepare and submit unclaimed property reports annually as required by statute. Periodically follow up on outstanding checks to avoid escheatment to states.

* Prepare, issue and file 1099-MISC and 1099-NEC forms annually.

* Coordinate Business Office functions, including purchase of equipment and office supplies, mailroom duties and postage accounts.

* Manage Amazon Business account.

* Serve as custodian of all petty cash.

* Balance, prepare and submit the daily deposit to the bank for the College and the Foundation.

* Initiate ACH collection files twice monthly.

* Reconcile and balance all payment activity on bank statements; record interest earnings on all bank accounts and prepare monthly journal entries. Reconcile various accounts, balance to general ledger monthly and prepare correcting journal entries as needed. Prepare various departmental reports of revenue and expenses for distribution monthly.

* Calculate sales tax, prepare and submit returns, and remit payment monthly.

* Prepare vouchers for student tuition refund and financial aid refunds.

* Maintain accounting records for the NIACC Foundation and prepare monthly financial reports.

* Monitor Foundation grants, verify purchases, track expenses and initiate transfers of funds to the College.

* Maintain inventory/equipment database, including tagging and deletion of fixed assets, and reconciliation to the general ledger. Track and maintain vehicle and license plate inventory. Prepare and reconcile fixed asset records for the annual audit and depreciation records.

* Complete and assist with projects and reports as directed by the Controller and VP of Finance & Administration.

* Other related duties as assigned.

Perform in a manner which strengthens the coordination and cooperation of all organizational components of the College, including opportunities for student recruitment.

NIACC Core Principles: All employees are expected to adhere to all NIACC policies and procedures. NIACC administration, faculty, and staff value a positive working environment and an environment of mutual respect; therefore, all employees are to maintain a positive attitude and respect for others when working with all NIACC departments, employees, students, partners, and the public.

11/2024