Location: Raleigh,NC, USA
The Poole College of Management actively engages with industry and academia to create an innovative and collaborative intellectual environment that fosters learning, scholarship, and service. We're deeply rooted in NC State's history as a university that excels at science, technology, engineering, and math.
Our college's student body - over 4,000 students - hails from across North Carolina, the United States, and the world. Our faculty are thought leaders and field-tested experts with enduring ties to the world of business.
Poole College of Management has four academic departments: Accounting, Business Management, Economics, and Management, Innovation, and Entrepreneurship. We offer bachelor's degrees in accounting, business administration, economics; master's degrees in accounting, business administration (MBA), economics, management (including specialized degrees); as well as a doctoral degree in economics. Among our non-degree programs, we offer Executive Education and graduate certificates.
The college houses six initiatives fostering research, learning, and corporate engagement: Business Analytics Initiative, Business Sustainability Collaborative, Enterprise Risk Management Initiative, Entrepreneurship Clinic, Entrepreneurship Collaborative, and Supply Chain Resource Cooperative. The college is fully accredited by the AACSB.
To learn more about our College, visit:
Essential Job Duties
We are seeking a highly organized, detail-oriented, and critical-thinking Business Services Coordinator to join our team, supporting the business operations within the Poole College of Management in the NC State community. In this role you will get to play a key role in coordinating various business and financial services, ensuring seamless operations, concierge-level service, and contributing to the overall success of our college.
Responsibilities:
Financial Administration:
* Assist with processing financial transactions, including invoicing, reimbursements, pcard purchases and reconciliation.
* Ensure accuracy and compliance with financial policies.
Travel Support:
* Assists with booking and payment of travel accommodations.
* Assists with travel reimbursements and ensures accuracy and compliance.
Procurement Support:
* Facilitate the procurement process by developing and maintaining vendor relationships.
* Ensure timely and cost-effective acquisition of goods and services.
Business Process Coordination:
* Streamline and optimize business processes to enhance efficiency.
* Coordinate with various departments to ensure smooth workflow and information exchange.
* Assists with the preparation of financial deposits to the Cashiers Office.
Customer Service:
* Serve as a point of contact for internal and external stakeholders seeking business services.
* Address inquiries and provide assistance in a professional and timely manner.
* Issue parking passes for meetings and events for external constituents.
* Order catering for events in the college.
This position is eligible for a Hybrid schedule.
Other Responsibilities
* Other duties as assigned.
Qualifications
Minimum Experience/Education
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
* Strong organizational and multitasking abilities.
* Proficiency in financial management and data analysis.
* Excellent communication and interpersonal skills.
* Meticulous attention to detail in business processes.
* Ability to work collaboratively with various teams and stakeholders.
* Foster a positive team culture.
* Comfortable adapting to changing priorities and deadlines.
* Problem-solving skills to address challenges effectively.
Preferred Qualifications
* Previous experience in business services role is advantageous.
Required License or Certification
N/A
Valid NC Driver's License required No Commercial Driver's License Required? No