Business Specialist
: Job Details :

Primary Purpose:Under general supervision, perform bookkeeping and maintain district financial records. Assist in the procurement of material and equipment for the district. In addition, works under close supervision and follows established purchasing procedures to process bids and purchase orders.Qualifications:Education/Certification:High school diploma or GEDDegree preferredSpecial Knowledge/Skills:Knowledge of procedures for purchasing and invoicing supplies and equipmentAbility to work with numbers in an accurate and rapid mannerAbility to analyze and organize a complex filing system of bid-related documentationProficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets, databases, and do word processingEffective organizational, communication, and interpersonal skillsExperience:3 years clerical and accounting experience preferredMajor Responsibilities and Duties:Purchasing

Process bids and purchase orders as directed and in accordance with established procedures.

Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.

Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.

Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.

Detect and resolve problems with incorrect orders, invoices, and shipments.

Accounting

Maintain complete and systematic records of assigned district financial transactions.

Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.

Balance general ledger and subsidiary accounts by reconciling entries.

Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.

Compute and record cash receipt summaries.

Balance bank statements and work with bank officials to resolve discrepancies in account records.

Transfer funds between accounts as directed by chief financial officer or business manager.

Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.

Compile, maintain, and file all reports, records, and other documents as required.

Clerical

Prepare and maintain vendor database and bidder lists.

Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.

Compile, maintain, and file all reports, and other documents as required.

Other

Follow district safety protocols and emergency procedures.

Assist with fulfilling information request

Maintain confidentiality.

Assist with the district's annual audit preparation

Supervisory Responsibilities:None.Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress