Under general supervision, manage submission of transactions related to student assistant personnel/payroll & timesheets, purchasing, travel and entertainment, accounts payable, accounts receivable and equipment inventory in the Hart Interdisciplinary Programs Administrative Cluster. Provide day-to-day central office administrative processing support in areas such as purchasing, Travel and Entertainment accounts receivable, accounts payable, shipping assistance, mail distribution, key control, facility work order submission, etc. Assist as needed in a back-up capacity with graduate student hiring (AI, TA, Reader, GSR).Apply By Date : November 1, 2024 Minimum Qualifications For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.
- Experience using automated systems to perform accounting transactions relevant to position.
- Administrative and customer service experience to handle a busy office with many interruptions during the workday.
- Experience performing data entry into an online system.
- Experience using computer applications for word processing, spreadsheets, email, internet searches, and calendaring/scheduling software.
- Analytical and mathematical skills to identify/research/resolve accounting, personnel, and payroll problems, to analyze and prepare reports, and to reconcile departmental records.
- Grammar, editing, and proofreading skills to compose and prepare business correspondence, forms, and reports with attention to detail.
- Interpersonal, customer service and communication skills to communicate and interact in a clear and professional manner with individuals from diverse background and perspectives including faculty, staff, students, visiting scholars, and the general public.
Preferred Qualifications
- Experience using a University Campus Financial System.
- Experience using UC Davis KFS, AggieTravel, AggieEnterprise.
- Experience using Aggie Service Portal.
- Knowledge of UC Davis policies, procedures, and processes relevant to financial, personnel/payroll and accounting activities.
Key Responsibilities
- 50% - Financial Administration & Budgeting
- 25% - Personnel/Payroll
- 25% - General Support
Department OverviewThe Hart Interdisciplinary Programs Cluster is within the College of Letters and Science on the UC Davis campus. The cluster provides administrative support for the following units: African American and African Studies Department, American Studies Department, Asian American Studies Department, Chicana/o Studies Department, Native American Studies Department, and Gender, Sexuality, and Women's Studies Department. The cluster also provides support to the C.N. Gorman Museum, the Cultural Studies Graduate Group, and various research clusters. Works closely with the department chairs, CAO, faculty and other professional staff to assist in the business functions of units supported by the administrative cluster.POSITION INFORMATION
- Salary or Pay Range: $ 28.49- $ 40.83 /hour
- Salary Frequency: Bi-Weekly
- Salary Grade: 108
- UC Job Title: BLANK AST 3
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100 %
- Shift Hours: Manager will advise
- Location: Davis, CA
- Union Representation: Yes - CX
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: This position is 100% on-site
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: •High quality and low-cost medical plans to choose from to fit your family's needs •UC pays for Dental and Vision insurance premiums for you and your family •Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave •Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement •Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement •Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement •Access to free professional development courses and learning opportunities for personal and professional growth •WorkLife and Wellness programs and resources •On-site Employee Assistance Program including access to free mental health services •Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage •Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles •Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here •UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staffPhysical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
- Work in a noisy and changing environment with frequent interruptions. Limited vacation during fiscal close, the first two weeks of each academic quarter, and other peak periods. Work in a dynamic, distracting, and knowledge-sharing environment. Employee is personally responsible for following health and safety guidelines/instructions.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.
Special Requirements
Diversity, Equity, Inclusion and BelongingAt UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For the University of California's Affirmative Action Policy, please visit: For the University of California's Anti-Discrimination Policy, please visit: Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHereApply for Job
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