Location: Reston,VA, USA
Job Description Business Support Specialist ( **Job Number:**
ASE00188 ) **Description**
**Akima Systems Engineering (ASE)** supports the Intelligence, DoD, and Science and Research communities with tools, domain knowledge, analyst teams and essential mission staffing services. We continually seek people with the skills, experience and passion to successfully leverage the complete intelligence lifecycle across Americas most critical initiatives. As an Alaska Native Corporation (ANC), 100% of our companys profits go back to our more than 14,000 Iupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.
The Florence Bascom Geoscience Center (FBGC) of the U.S. Geological Survey conducts research designed to further the understanding of geologic processes and natural resources of the United States and internationally. They support a wide range of scientific programs including Special Studies Group, National Geologic Map Database, USGS South Florida Ecosystem Restoration and Abrupt Climate Change Science, and Paleoclimate Project supported by the Climate and Land Use Mission area.
The purpose of this task order is to provide services related to these projects and their missions. Requirements for this work include business and general office support. The contractor assigned will work with administrative staff to support the Center by performing data entry using automated systems and providing customer service.
**Descriptions:**
To assist the FBGC administrative staff with fiscal operations, accounting, and administrative operations support. Routine support including, but not limited to:
* Determine the status of vendor payment, process valid invoices
* Extract payment and other information to share with science and support staff
* Assist with property inventory: creating and tracking property disposal requests
* Assist with creation and/or maintenance of volunteer agreements, and tracking volunteer hours
* Receive visitors at main reception area, and direct them to appropriate staff
* Answer general inquiries via phone, or email, gather information to provide appropriate responses
* Review bankcard statements for signature, information accuracy, and evidence of proper support documentation
* Review and prepare documentation required for statistical sampling
* Review accuracy of travel information and documentation when preparing travel authorizations and vouchers
* Maintain inventory of office and visual identity supplies
* Prepare, maintain, share various spreadsheets/reports such as: training, utilities, emergency contact information, vehicles
* Maintain and file office records (hard copy and electronic) according to established procedures, review and maintain currently policy updates and guidance
* Maintain calendar for monthly center meetings
* Receive and sort incoming mail and deliveries
* Prepare outgoing mail/packages
* Prepare written correspondence such as emails and memos that are proficient, clear, and concise
* Other business support duties as assigned
**Travel**
Minimal travel, but some travel may be required.
**Qualifications**
**Minimum Qualifications**:
* Knowledge of general business, or business administration practices equivalent to an Associates degree in Business/Business Administration, or a Bachelors degree in Business/Business Management, or knowledge and work experience equivalent to a course of study in a Business or Administrative degree program.
* 1 or more years of relative work experience.
* Interpersonal communication skills using email or telephone
* Fundamental computer skills sufficient to enter, retrieve, or manipulate financial and business data
* Ability to work independently on assigned tasks with minimal supervision
You must be able to meet all health requirements, including but not limited to, current and future vaccination requirements for infectious diseases such as COVID-19.
**Desired Qualifications:**
Previous experience with USGS
The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
*We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.*
We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at ...@akima.com or 571-###-####. Reasonable accommodation requests are considered on a case-by-case basis.
The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.
Please do not use the dedicated email or phone number above to inquire on the status of your job application.
*In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.*
**Primary Location**
: US-VA-Reston