Position Type: Secretarial/Clerical/SecretaryDate Posted: 12/3/2024Location: Anthony ElementaryJob Title: Campus Secretary Wage/Hour Status: Hourly/Nonexempt Reports to: Principal Pay Plan/Pay Grade: CP/5 Dept./School: Clerical/Elementary Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification:
- High School diploma or GED
Special Knowledge/Skills:
- Ability to maintain accurate and auditable records.
- Strong organizational, communication, and interpersonal skills
- Ability to perform a variety of tasks.
- Proficient keyboarding and file maintenance skills
- Ability to use personal computer and software to develop databases, spreadsheets, and word processing.
- Ability to communicate effectively (verbal and written)
- Bilingual: English/Spanish preferred
Experience: Two years or more secretarial/clerical experience with extensive contact with people required. Prior experience in public schools, school district, or another entity preferred. Major Responsibilities and Duties: Records, Reports, and Correspondence
Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit it to the central office according to established procedures and deadlines. Maintain school calendar of events. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones
Receive incoming calls, take reliable messages, and route to appropriate staff. Assist students, teachers, and parents as needed. Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies. Other
Assist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Maintain confidentiality. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work inside; some districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress Terms of Employment: Clerical/Paraprofessional Pay Plan/Pay Grade 5 Starting Hourly Rate: $19.90 Shift Type: Full-Time Term of Employment: 226 days Primary Location: Anthony Elementary SchoolIncomplete applications will not be considered. Please complete all sections of the application including the work history. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The information contained on this document may be translated at your convenience, please contact Nessa Lozoya (Human Resources Generalist) at (915) ###-#### or Fernando Garnica (Director of Human Resources) at (915) ###-####. La informacin contenida en este documento puede traducirse a su conveniencia, por favor comunquese con Nessa Lozoya (Generalista de Recursos Humanos) al (915) ###-#### o Fernando Garnica (Director de Recursos Humanos) al (915) ###-####. The Anthony Independent School District does not discriminate in its educational programs or employment practices on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. El Distrito Escolar Independiente de Anthony no discrimina en los programas de educacin o en prcticas de empleo usando el criterio de raza, color, edad, sexo, religin, origen nacional, estado civil, ciudadana, estado militar, discapacidad, informacin gentica, estereotipo sexual o sexualidad percibida, u otra prctica prohibida por la ley.