Campus Secretary - High School
: Job Details :

Campus Secretary - High School

JOB STATUS: UNTIL FILLED POSTING DATE: 11/07/2024 POSTING NUMBER: 00006848 LOCATION: McKinney Boyd High School POSITION TITLE: Campus Secretary - High School

JOB DESCRIPTION:

PRIMARY PURPOSE:

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

ESSENTIAL FUNCTIONS:

MAJOR RESPONSIBILITIES AND DUTIES:

Assist students, teachers, and parents as needed.

Type all written correspondence and properly route.

Receive all incoming calls, take reliable messages, and route to appropriate staff.

Maintain proper files to include inventory of school supplies, mailing list, students' records, visitor logs, and office communication.

Receive, store, and issue supplies and equipment.

Sort, distribute, and deliver mail and other documents.

Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer.

Maintain a daily teacher attendance log.

Request and maintain records on Substitute Teachers.

Schedule meetings and appointments and maintain calendar for Supervisor.

Monitor personnel time records to include sick leave, vacation, and special requests.

Maintain a log of visitors to the school.

Update handbook, policy manuals, etc.

Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions.

Processes all monies on campus. Maintains attendance membership on students.

Provides appropriate first aid needs and administers medication in the absence of nurse.

Maintain and process any changes in student files regarding attendance, schedules, grades, and transcripts.

Posts daily attendance, keeps sign in/out student log.

Mailing of all student letters regarding attendance or academics.

Issue parking tags, identification cards, TEA cards, to students.

Maintain accurate log al all student activity for end of year report.

Responsible for maintaining all GED students' enrollment, attendance, files, and withdrawal records.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

Supervise the paraprofessional clerical staff.

EQUIPMENT USED:

Uses typewriter, printer, copier, fax machine, calculator, adding machine, PC, new technology equipment and devices as acquired by the district, bookbinder, laminator.

WORKING CONDITIONS:

Mental Demands:

Reading; ability to perform basic arithmetic; ability to communicate effectively (verbally and written); maintain emotional control under stress.

Physical Demands/Environment Factors:

Repetitive hand motions, prolonged use of computer. Works with frequent interruptions.

Other:

Work as a team member and with peers, teachers, campus personnel and principals; professional demeanor, resourcefulness, communicate effectively with diverse groups and accept supervision; work without day-to-day supervision; regular and punctual attendance at the workplace.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluations of At-Will employees.

PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE:

One to three years clerical experience preferred.

REQUIREMENTS:

Education / Certification:

High School diploma or GED equivalency

Special Knowledge and Skills:

Proficient skills in typing, word processing, and file maintenance.

Effective organizational, communication, and interpersonal skills.

CONTACT INFORMATION: Reports to: Campus Athletic Coordinator APPLY TO: SALARY: Pay grade: Paraprofessional (4) DAYS: 226