Case Administrator II
: Job Details :

SummaryThe United States Court of Federal Claims is seeking to fill up to two (2) Case Administrator II positions within the court's Operations Office. Case Administrators perform various functions and are responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules for the court's Office of Operations.This job is open to

• The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

• Make summary entries on all documents and proceedings. Assign case numbers. Receive and docket terminating documents. Perform quality control on attorney-docketed entries. Accept, review and process documents. Prepare deficiency worksheet/notice. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices, and filing requirements. Prepare correspondence regarding file inquires, docket sheets, and other file request information. Review new appeals for jurisdiction and initial docketing issues. Set schedules for briefing and record preparation. Refer cases to panels of judges or court attorneys for action. Rule on motions as permitted by local rules.
• Check for prior or prohibited filing. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents.
• Inform customers of required fees. Receive payments and issue receipts. Secure funds in cash register. Balance cash drawer at the end of the day. Process credit card payments for filed documents.
• Create and process new case files. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Maintain integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieve files and make copies of records for court personnel, attorneys, and others. Certify court documents and ensure data quality.
• Prepare, ship, and retrieve records from the appropriate Federal Records Center. Scan, copy, file, pick-up, and sort mail. Process mail. Process e-mail received from electronic filers. Maintain the mail meter and meter log. Receive and stamp incoming documents. Maintain court files.
• Operate a variety of copying and records equipment. Answer and route incoming calls. Prepare case files for tracking records. Assist the public in use of computerized databases. Provide basic information to public, bar, and the court.
• May record court proceedings. May organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems, assisting with the orderly flow of proceedings.
• Open and process new appeals; assign case numbers for appeals.
• Perform other duties as assigned.

Requirements Conditions of EmploymentThe successful candidate must be a self-starter as well as detail oriented. The candidate must also be highly organized and tactful, possess good judgment, poise and initiative, and maintain a professional appearance and demeanor at all times. The candidate must have strong prioritizing and problem-solving skills, solid communication skills (written & oral) and be able to communicate effectively with clients within and outside the court. A demonstrated ability to work harmoniously with others in a team environment and to exhibit a professional manner at all times is essential. QualificationsTo qualify at the CL 25 level: One year of specialized experience, including at least one year equivalent to work at the CL-24 level.Specialized Experience:Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.Preferred Qualifications:The Court prefers the candidate to have a bachelor's degree from an accredited university in business or public administration, political science, criminal justice, law, or other field closely related to the subject matter of the position. Five (5) years of specialized experience which demonstrates working knowledge, skills, and abilities to successfully perform the duties of the Case Administrator may be substituted for the degree requirement.EducationEducation above the high school level may be substituted for required general experience; one academic year equals one year of general experience.Additional informationBenefits11 holidays - 13-26 days annual leave (increases with service) - 13 days sick leave - Federal Employees Retirement System - Thrift Savings Plan - Commuter Benefit Program/Metro Transit Subsidy Program - Flexible Spending Accounts - Insurance available for health, dental, vision, life, and long-term care.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.The court will conduct an evaluation of each applicant's qualifications and materials after receipt of a complete application package.Candidates with federal court experience strongly preferred.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Applications must be submitted electronically.The application shall consist of:
• Cover Letter (include the Announcement Number and the position title and address your qualifications relating to the duties and responsibilities of this position);
• Rsum;
• Form AO78 Federal Judiciary Application Form which can be found at: www.uscourts.gov/uscourts/FormsAndFees/Forms/AO078.pdf;
• Three (3) business/professional references with name, affiliation, and contact information;
• Salary History for prior three (3) years;
• If a current Federal Civilian Employee, your latest Personnel Evaluation and your latest SF-50; and,
If a current or recently discharged or retired military member, your latest Officer Evaluation Report (OER), Enlisted Evaluation Report (EER) or equivalent, and a copy of your DD Form 214.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyThe best qualified applicants will be invited for in-person interviews in Washington, D.C.Due to the large number of applications anticipated, only those applicants invited for interviews will be contacted by the court.Applicants selected for interviews must travel at their own expense.Interview and relocation expenses will not be reimbursed.Email complete application in one submission (attachments in PDF only) to: ...@cfc.uscourts.gov.Zip files and faxes will not be accepted. Please include the Title and Job Announcement Number in the subject line.Agency contact informationUS Court of Federal ClaimsPhone202-###-####Email...@cfc.uscourts.govAddressUnited States Court of Federal Claims717 Madison Place NWWashington, DC 20439USNext steps
  • The court will conduct an evaluation of each applicant's qualifications and materials after receipt of a complete application package.
  • Applicants selected for an interview will be contacted. Interviews may commence immediately.
  • The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which actions may occur without prior written or other notice.
  • This is an Excepted Appointment and an At Will position. Federal Government Civil Service classifications or regulations do not apply.
  • All appointments are subject to a full background check including an FBI Fingerprint Background Check, as well as periodic reinvestigation.
  • If offered employment, such employment will be provisional pending the satisfactory completion of a mandatory Fingerprint and Background Investigation. The provisional nature of your employment, however, will not affect your start date, salary, or other benefits.
  • No phone calls please. Only those candidates selected for an interview will be contacted.
  The United States Court of Federal Claims is an Equal Opportunity Employer.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsApplications must be submitted electronically.The application shall consist of:

Cover Letter (include the Announcement Number and the position title and address your qualifications relating to the duties and responsibilities of this position);

Rsum;

Form AO78 Federal Judiciary Application Form which can be found at: www.uscourts.gov/uscourts/FormsAndFees/Forms/AO078.pdf;

Three (3) business/professional references with name, affiliation, and contact information;

Salary History for prior three (3) years;

If a current Federal Civilian Employee, your latest Personnel Evaluation and your latest SF-50; and,

If a current or recently discharged or retired military member, your latest Officer Evaluation Report (OER), Enlisted Evaluation Report (EER) or equivalent, and a copy of your DD Form 214.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyThe best qualified applicants will be invited for in-person interviews in Washington, D.C.Due to the large number of applications anticipated, only those applicants invited for interviews will be contacted by the court.Applicants selected for interviews must travel at their own expense.Interview and relocation expenses will not be reimbursed.Email complete application in one submission (attachments in PDF only) to: ...@cfc.uscourts.gov.Zip files and faxes will not be accepted. Please include the Title and Job Announcement Number in the subject line.Agency contact informationUS Court of Federal ClaimsPhone202-###-####Email...@cfc.uscourts.govAddressUnited States Court of Federal Claims717 Madison Place NWWashington, DC 20439USNext steps

• The court will conduct an evaluation of each applicant's qualifications and materials after receipt of a complete application package.
• Applicants selected for an interview will be contacted. Interviews may commence immediately.
• The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which actions may occur without prior written or other notice.
• This is an Excepted Appointment and an At Will position. Federal Government Civil Service classifications or regulations do not apply.
• All appointments are subject to a full background check including an FBI Fingerprint Background Check, as well as periodic reinvestigation.
• If offered employment, such employment will be provisional pending the satisfactory completion of a mandatory Fingerprint and Background Investigation. The provisional nature of your employment, however, will not affect your start date, salary, or other benefits.
• No phone calls please. Only those candidates selected for an interview will be contacted.

The United States Court of Federal Claims is an Equal Opportunity Employer.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request