Case Assistant
: Job Details :

Job DescriptionCase AssistantPosition Type: Full Time Non-exempt On-siteLocation: Los AngelesSalary Range: $21.20-$29.00 per hour ($44,096.00-$60,320.00 annually)**The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant's wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP's Total Rewards package.JOB SUMMARY:The Case Assistant is responsible for working with Firm attorneys, clients, and staff professionals to support a wide range of litigation and administrative matters. The Case Assistant will typically perform billable tasks associated with case organization, discovery support and support for trial/arbitration. The Case Assistant may also have other non-billable administrative projects that provide value to the Firm when not being utilized on billable client matters. A Case Assistant will maintain regular office hours consistent with the Firm's normal business hours and be available, as needed, for after-hours and weekend overtime.JOB FUNCTIONS

• Implement Firm best practices to support client matters and projects throughout the litigation lifecycle including but not limited to case organization and general file maintenance, case rooms and all records, reconcile court dockets against database materials, maintain court filings and other documents, prepare files, labels and indices, maintain and update information for notebooks/binders/ebinders, and retrieve and re-file documents.
• Partner with case teams and other colleagues to address client needs which can include research projects, fact development and timelines.
• Maintain document and information databases including objective coding of documents, indexing of data, sorting and searching within databases, redactions and document retrieval.
• Assist with court filings, including assembling motion papers, compiling case pulls and exhibits, branding exhibits, preparing service distribution and generally assisting, as needed, with filing and service requirements.
• Assist with trial preparation including compiling trial exhibits for notebooks and binders, assembling fact and expert witness materials, and quality checking work product reproductions.
• Participate in both onsite and offsite trials, implement trial logistics protocols, coordinate court deliveries, arrange courtroom set-ups, organize war rooms, maintain supply inventories, assist with daily logistics as needed such as catering, track courtroom time, manage courtroom break out room, quality control duplicating and other reproduction projects, liaison with clients and witnesses for escort to/from court, and perform other related trial support tasks as required.
• Facilitate or help with translations.
• Respond in a timely manner to all requests via e-mail, Teams chat or telephone and effectively collaborate with all members of the Firm equally and professionally.
• Notify ~Support when there is no billable work and volunteer to help others.
• Enter time on a weekly and month-end basis into the iTimekeep (billing) system.
• Complete and submit payroll documentation within one day after the close of the relevant time period.
• Other duties as assigned.

COMPETENCIESCommunicates effectivelyDeveloping and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Being resilientRebounding from setbacks and adversity when facing difficult situations.CollaboratesBuilding partnerships and working collaboratively with others to meet shared objectives.Instills trustGaining the confidence and trust of others through honesty, integrity, and authenticity.Customer focusBuilding strong customer relationships and delivering customer-centric solutions.Drives resultsConsistently achieving results, even under tough circumstances.Situational adaptabilityAdapting approach and demeanor in real time to match the shifting demands of different situations.ResourcefulnessSecuring and deploying resources effectively and efficiently.Ensures accountabilityHolding self and others accountable to meet commitments.Interpersonal savvyRelating openly and comfortably with diverse groups of people.TOOLS

• MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Adobe Acrobat Pro proficiency
• Westlaw, Lexis, Relativity, Case Notebook or Opus 2, RingCentral, iManage, iTimekeep or other related billing tool

MINIMUM JOB QUALIFICATIONS

• A.A. degree or higher from an accredited college or university with a cumulative GPA of 3.0 or higher.
• Work towards the completion of either a college undergraduate degree from an accredited college or university, and/or certification from a paralegal program is preferred.
• 2+ years of relevant experience in a law firm or equivalent environment required.
• Ability to be available, as needed, to work extended hours, nights and weekends including travel for extended periods of time.
• Fluency in a foreign language preferred but not required.
• Strong interest in pursuing a future legal career preferred.
• Ability to exhibit initiative in seeking work and managing workload, consistently produce high quality work product, regularly check for errors and make corrections as necessary, take ownership of projects and complete assignments in a timely fashion.
• Excellent written and verbal communication skills to communicate clearly and effectively, direct work flow, and interact with others in a professional manner.
• Ability to demonstrate good judgment, attention to detail, initiative, team player mentality and team building ability.
• Flexibility, composure and the ability to prioritize and handle many urgent tasks and requests simultaneously and with a high level of competence and accuracy; the ability to remain composed and professional under stressful circumstances; sensitivity to ethical and confidentiality requirements: strong customer service skills.

PHYSICAL DEMANDSWriting, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 45 lbs.WORKING CONDITIONSQuiet office environment in a high-rise building, seated the majority of the time. Must have the flexibility to travel on short notice for and on behalf of the Firm.DIRECT REPORTSNoneThe Case Assistant role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today's world.About Munger, Tolles & OlsonMunger, Tolles & Olson has been consistently ranked on The American Lawyer's A-List since its inception in 2004, including nine years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.