CATERING & EVENTS ASSISTANT TS
: Job Details :

Job DetailsLevelExperiencedJob LocationTimes Square - New York, NYPosition TypeFull TimeEducation LevelHigh SchoolSalary Range$25.00 - $27.00 HourlyTravel PercentageNoneJob ShiftDayJob CategoryAdmin - ClericalDescriptionPOSITION TITLE:Catering & EVENTS AssistantREPORTS TO:Catering & Events ManagerPOSITION SUMMARY:Responsible for supporting all aspects of the catering, events and group sales department. All aspects of on and off premises catering & event functions from client contact, generation of proposals, contracts and kitchen manifests, expediting orders, captaining events, client walk-thrus and scheduling. Will also assist in extra arrangements such things as rental of tables, video/audio equipment, game equipment linen, music and flowers.What a great opportunity for someone looking to make a career in the field of catering and events.The Catering & Events Assistant is responsible for providing support to the sales and catering department which includes but is not limited to:

• Maintaining current contracts for our catering clients,
• Creating, entering and updating proposals in catering software,
• Hosting property tours, familiarizing customers and potential customers with property features, products and services.
• Preparing mailings containing sales and marketing information for current and potential clients.
• Assisting in the developing of sales and marketing strategies and plans of action to solicit business for both off site and event center caterings.
• Sales responsibilities which may include cold-calling and site-visiting customers in order to generate new sales revenue.
• Assisting in the scheduling, set-up and successful execution of the catered events both on and off-site.
• Collaborating with other team members in various job categories, including order packing and expediting.
• Serving as a liaison to the catering manager to provide them with pertinent information concerning their assigned events; staffing assignment and menus.
• Serving as the liaison to the bookkeeping department to ensure accurate billing and record keeping.
• Other duties as assigned.

REQUIREMENTS: Job Responsibilities:

Strong sense of hospitality and customer service

Highly organized, a self -starter and able to work independently with minimal supervision

Proactive mind set and ability to think beyond the task

Ability and willingness to pursue areas of concern or those lacking clarity until a forward path is clear

Time management in working on tight timelines and multiple tasks simultaneously

Ability to work in a fast paced environment while balancing competing priorities

Experience in interacting with staff at various levels and in different time zones

Handling sensitive matters with integrity & discretion

Proficient at using office software such as MSWord, PowerPoint, Excel, Outlook, etc

Flexibility, and the ability to engage with leaders in a professional and confident manner

Assist and lead restaurant employees with the execution of the catering order

Politely and professionally answer the telephone and greets clients.

Qualifications

• High School Diploma required; AA Degree or BA Degree preferred
• 1-3 years of catering assistant experience or high volume restaurant expediting
• Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint
• Must provide proof of Covid vaccination
• Food Safety Certification
• Must be able to lift 20 lbs.
• Must be able to spend hours on your feet

Additional Notes:Work performed in this position will be of a complex, professional and confidential nature. Marketing techniques as well as general business/financial and public speaking abilities are required. This position has constant contact with external and internal customers. Candidate must be able to present themselves and our food products and services in a manner consistent with our nutritional and agency standards. The Catering Sales Assistant must be able to conduct events in a variety of public and private settings, including public speaking settings and must be able to handle multiple tasks and stressful situations while maintaining a professional and ethical demeanor at all times. A positive and cooperative image is crucial for this position. Work performed is under the general supervision of the Sales Manager and in cooperation with the General Manager and other Administrative staff. This position requires a significant amount of independence and self -direction. Havana Central is an Equal Opportunity Employer