Catering Sales and Events Manager
: Job Details :

**Catering Sales and Events Manager**

**Location:** Vail, CO

The Sonnenalp is looking to hire a Catering Sales and Events Manager with the desired start date of April 1st, 2021.

**Wage:** $55,000 annual salary, possible bonus of up to 10% of your salary, plus the commission program below:

* 2% on actual food and beverage revenue produced by Catering Sales and Events Manager. This does include set fees, coordination fees, etc.

+ Paid out monthly

+ 30% cap on payout

**Typical Schedule:** Typical workday is from 8:30am to 5pm with a half hour lunch break. Working weekends is part of a normal work week and is dependent on type of business in house. Days off may change from week to week. Cover events when requested, which may include evenings, weekends and holidays.

**Primary Purpose of Position:** Responsible for coordination of group related business generated by the Group Sales Department in addition to booking new catering accounts, celebratory events such as weddings and rehearsal dinners and maintaining relationships with existing accounts to meet/exceed food and beverage revenue goals. Catering Sales and Events Manager also acts as the main contact from start to finish of each program to ensure complete guest satisfaction.

**Essential Duties and Responsibilities:**

* CSEM will act as a liaison between the sales and operations department of the hotel to ensure a successful event for the clients and all of the client's needs are met and communicated accurately and efficiently to all departments of the hotel.

* Works closely with the banquet staff to ensure smooth turnover of functions as well provide leadership

* Assist groups with all Food & Beverage requirements: up selling, recommendations & menu planning. Extensive F&B knowledge is expected.

* Responsible for compiling all Banquet Event Orders and group resumes, banquet checks for each group while at the hotel as well all direct bill and credit approvals of and securing signatures for all Banquet Event Orders.

* Responsible for the review of all bills that are sent to the client and accounting in an accurate and timely

* Attend weekly BEO review meetings, group resume & staff meeting to inform Department Heads about groups/events and resolve any discrepancies.

* Host pre-event and post-event meetings as needed and remind all staff of proper SOP to ensure flawless meetings.

* Schedule group recreational activities; including restaurant reservations, golf, rafting, jeep tours, fly fishing, ballooning, snowmobiling, lift tickets, ski lessons, and to schedule adequate transportation as needed to transport guests to activities and restaurants. Act as a liaison between client and DMCs when applicable.

* Work with the DOS to generate a weekly forecast of meeting and catering revenues.

* Coordinate all audiovisual requirements of the client with our 3rd party vendors and ensure that proper equipment is ordered.

* Responsible for achievement of conference services budget which includes, group, celebrating events and catering accounts.

* Respond to delegated inquiries and leads in a timely manner, while using SendSites.

* In put all inquiries into Delphi, monitor lost business reports.

* Develop market segments and solicit new customer relationships while maintaining existing relationships. Attend networking events. Assist with marketing materials; sales flyers, videos,

* Department improvements

* Updating banquet menus

* Covid-19 floor plan

**Additional Group Coordinator Responsibilities:**

* CSEM will act as the Group Sales coordinator to ensure completion of room lists, rate checks, charge routing and final billing as well as completing rooms portion of group resumes.

* Obtain signed contracts from the Sales Managers and input contracts into SMS and update all information in Delphi.FDC

* Collect deposits from group contacts and follow up on additional deposits

* Ensure group goes over to HMS correctly and make any changes accordingly

* Obtain and monitor rooming list, cut off dates, and handle all cancellation and attrition charges

* Group add/drop report given weekly to DOS and revenue manager

**Recommended Skills and Qualifications:**

* Bachelor's Degree in Hotel or Business Management, or equivalent experience required.

* English fluency required.

* Must have minimum two (2) years of experience in conference coordination in a hotel of comparable quality.

* Must be knowledgeable of operations in all other areas of the resort, but particularly in kitchen, front office, restaurants, and accounting.

* Must be computer literate.

+ Micrsoft Office

+ Delphi FDC

+ HMS

+ Sendsites

**Typical Working Conditions:**

* Fast paced position with high level of responsibility for meeting production deadlines.

* High level of interaction with all hotel departments & clients.

* Ability to stand and walk for full length of shift, up to 12 hours at one time

* Working conditions and business levels will vary with season

* Should be prepared to work long hours and a variable schedule, to include evenings, holidays and weekends

* Able to perform various activities such as constant standing, walking, frequent bending, reaching, kneeling, and squatting.

* Routinely handles objects weighing up to 25 lbs and on occasion may be expected to lift objects weighing up to 50 lbs

**Benefits:**

* Medical, Dental, Vision Insurance

* Resort Discounts

* Holiday Pay, Paid Time Off and Sick Pay

* 401(k) Retirement Plan & Roth 401(k)

* Voluntary Life Insurance

* Short Term & Long Term Disability

* Employee Assistance Program

* Parking Credit or Discounted Bus Passes

* Healthy Lifestyle Winter Benefit