CCL Admin Asst III
: Job Details :

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: CCL Admin Asst III

Job Title: CCL Administrative Asst III

Agency: Health & Human Services Comm

Department: Region 5 CCL DC Field Ops

Posting Number: 838

Closing Date: 03/02/2025

Posting Audience: Internal and External

Occupational Category: Community and Social Services

Salary Group: TEXAS-A-13

Salary Range: $3,599.81 - $4,365.66

Shift: Day

Additional Shift:

Telework:

Travel: Up to 25%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: BEAUMONT

Job Location Address: 3105 EXECUTIVE BLVD

Other Locations:

MOS Codes:

0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief Job Description:

The Texas Health and Human Services Commission (HHSC) seeks a highly qualified candidate to fill the Administrative Assistant position within the Child Care Regulation program of the HHSC Regulatory Division. This position provides administrative support to Child Care Regulation inspectors and unit supervisors. The position must appropriately handle sensitive and confidential information. This position processes mail, retains a record management system, enters and compiles data, and routinely maintains program communication via telephone calls, emails, and face-to-face interactions with staff and the general public. This position coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. This position manages the data entry of applications for child care licenses, reviews and processes registered child care home applications, and provides case management of listed family homes under the jurisdiction of Child Care Regulation. This position maintains and improves knowledge and skills related to administrative functions in order to support the mission of Child Care Regulation.

Essential Job Functions (EJFs):

Performs data entry into the Child Care Licensing automated system (CLASS) and other electronic systems. Data entry tasks include entering applications for child care licenses. Processes applications for registered child care homes, including reviewing for accuracy and completeness and conducting searches of relevant databases before an application is accepted. Processes applications and performs case management tasks for listed family homes, including communication with these child care providers, processing any provider changes, tracking fees and background checks, and completing letters for auto-suspensions and revocations. (30%)

Maintains broad knowledge of program functions and requirements to provide program and agency information and/or make referrals to other community resources when triaging calls to agency offices. Professionally handles all incoming telephone calls and greets visitors. Works cooperatively with other building employees to provide rotating, back-up support for switchboard coverage. (30%)

Processes mail by ensuring items are delivered to appropriate recipients and retains a record management system for hard-copy files. Makes copies and compiles packets of information for mass distribution to child care providers. (15%)

Transcribes meeting notes and creates other documents to support the work of Child Care Regulation. Coordinates and schedules meetings and conferences using an automated system. Processes personal and unit travel. (15%)

Coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. (5%)

Performs other duties as assigned and required to maintain unit operations. (5%)

Attends work regularly in accordance with agency leave policy.

Registrations, Licensure Requirements or Certifications:

None

Knowledge Skills Abilities:

Knowledge of:

* Office practices and administrative procedures.

Skill in:

* Establishing and maintaining effective working relationships, both internally and externally.

* Effective verbal and written communication.

* Working in an office supporting several staff members.

* Working independently in a fast-paced environment.

Ability to:

* Understand written and verbal instructions.

* Interact with all levels of staff.

* Research and analyze data from different sources.

* Effectively handle and prioritize multiple assignments in a dynamic environment.

* Maintain confidential information.

* Operate office equipment including computers, phones, fax machines, copiers, scanners and printers.

* Operate word processing software, such as Outlook, Excel, Word and other computer applications.

Initial Screening Criteria:

Graduation from high school or equivalent

One (1) year full-time administrative support, general office, clerical, secretarial experience.

Thirty semester hours from an accredited college or university may be substituted for the required experience.

Additional Information:

Please note that while the posted salary range for this position is $ 2453.25 to $ 3865.67, the salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.

Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas.

Applicants for this position who are considered for employment must pass a Criminal Background Check.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-###-####. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Nearest Major Market: Beaumont