Location: Tallahassee,FL, USA
CENTRAL OFFICE MAIL SERVICES SUPERVISOR - 55000833 1
Date: Nov 7, 2024
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Requisition No: 840883
Agency: Department of Transportation
Working Title: CENTRAL OFFICE MAIL SERVICES SUPERVISOR - 55000833 1
Pay Plan: SES
Position Number: 55000833
Salary: $46,750.12 - $60,500.15
Posting Closing Date: 12/05/2024
Total Compensation Estimator Tool (
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CENTRAL OFFICE MAIL SERVICES SUPERVISOR
919 / Support Services
OPEN COMPETITIVE
SELECTED EXEMPT SERVICE
CONTACT PERSON: Cory Cardoza
CONTACT PHONE NUMBER: (850) ###-####
CONTACT EMAIL ADDRESS:...@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $1,798.08 - $2,180.63
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
+ Health insurance (over 90% employer paid)
+ $25,000 life insurance policy (100% employer paid)
+ Dental, vision and supplemental insurances
+ State of Florida retirement package
+ Generous vacation and sick leave
+ 10 paid holidays a year
+ Career advancement opportunities
+ Tuition waiver for public college courses
+ Training opportunities
+ Flexible work schedules and telework (for designated positions)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) ###-#### for assistance.
POSITION DESCRIPTION: This position is responsible for supervising the operations of the Central Office Mail Center and Motor Pool and monitoring several statewide courier service contracts. This position is also responsible for monitoring and supervising the shipping operations of the eight District Offices and the field offices as they relate to the courier requirements of the Department.
Supervise all Mail Center personnel and coordinate mail issues with District Personnel. Plan daily work assignments and work objectives in the Central Office. Ensure effective and efficient use of Mail Center personnel in order to meet required deadlines and objectives. Evaluate assigned personnel using established criteria. Oversee Statewide Mail Center operations including the supervision of Mail Center personnel in the collection, distribution and dispatch of mail in the Central Office. Monitor statewide mail and shipping contracts as State Term Contractors for compliance by the Districts and vendors. Ensure accurate tracking of parcels in accordance with various contract documents.
Monitor the budget for the Central Office Mail Center (which includes courier services and contracts for the Department's eight District Offices). Monitor the Mail Center expense budget which exceeds $700,000 annually, and monitor and execute all encumberance activities. Develop and monitor an accounting system to track weekly expenses and reconcile expenses with the Department's Florida accounting information resource system.
Review and process the Department's mailing and shipping invoices for payment, including all District invoices for contrat couriers. Ensure that correct charges are applied to invoices and are in accordance appropriate contract documents.
Supervise personnel assigned in the operation of the Central Office Motor Pool. Review vehicles assignments generated by subordinates to ensure proper utilization and efficient use of resources. Ensure proper documentation of vehicle usage and in accordance with established procedures. Schedule vehicles for preventive maintenance and neccesary repairs.
Maintain Mail Center processing equipment in optimal condition through maintenance service agreements as recommended by the manufacturer. Ensure that maintenance is performed on equipment according to specifiations. Keep abreast new technology as it relates to the Mail Center as well as the latest postal regulations and programs to reduce postal cost. Coordinate the installation of parcel ship system at over 80 Department locations statewide.
Monitor all Mail Center contracts, including State contracts, for possible changes and/or upgrades. Assist in the development of new contracts as required.
Initiate the hiring process for new Mail Center employees and make recommendations for selection to Support Services managers. Maintains adequate training for all Mail Center personnel on all hardware software, and procedures used in the Mail Center.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of United States Postal regulations and procedures. Knowledge of shipping systems (couriers) and the applications for each of the major couriers with whom the State does business. Knowledge of courier tracking systemsn. Ability to communicate effectively, verbally and in writing. Knowledge of personnel procedures. Skills in operating a computer using Excel, Work and Quicken. Ability to supervise employees. Ability to manage a complex budget totaling nearly one million dollars. Knowledge of MyFloridaMarketPlace, Ariba, and other budget/procurement tools such as Florida accounting information resources. Ability to organize. Ability to be adaptable/flexible.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee