Central Office Secretary (Administrative II)
: Job Details :

LOCATION: Central Office REPORTS TO: CSFO and Human Resources Director FLSA STATUS: Non-Exempt JOB GOAL: To enhance the administration of the district's affairs by efficiently and effectively performing clerical functions and assistance to support departments within the school system's Central Office TERMS: 240-day appointment compensated in accordance with the Board-approved salary schedule QUALIFICATIONS:

High school diploma or equivalent; Associate degree or higher, or comparable post-secondary training in secretarial services preferred.

Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.

Excellent public relations skills.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Demonstrated proficiency in oral and written communication skills.

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established timeframes.

Knowledge of computer network operations, data entry, and retrieval using technology.

Expertise in Google Applications, Windows, and Microsoft Office Programs: Excel, Word, Access, or other comparable or similar software

Ability to use technology to communicate, manage data, and produce/submit required reports, correspondence, and other information.

Ability to remain calm and use good judgment in emergency situations.

Ability to exercise tact, courtesy, and initiative in dealing with other staff and the public.

Ability to organize and maintain accurate records.

Possess and demonstrate high ethical standards, accountability, and integrity.

Ability to use technology to communicate, manage data, and produce/submit required reports, correspondence, and other information.

Ability to engage in prolonged sitting.

Ability to be punctual and in regular attendance.

Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced work environment.

Ability to read small print, view computer screens for prolonged periods, hear and speak to exchange information with a level of proficiency and volume to be understood over a telephone and in face-to-face public contacts.

Such alternatives to the above qualifications as the Board may require.

PERFORMANCE RESPONSIBILITIES:

Demonstrates support for the school system and its vision, goals, and priorities.

Maintains confidentiality of school system business, its staff, and its students.

Provides excellent customer service.

Demonstrates and models regular and predictable attendance.

Serves as a secretary in support of assigned administrative functions; receives, screens and routes telephone calls; takes, retrieves and relays messages as needed; schedules and arranges appointments, conferences, meetings, and other events.

Receives visitors, including administrators, staff, parents, and the public; aids or directs to appropriate staff; responds to inquiries and provides information and assistance related to district operations, activities, standards requirements, timelines, policies, and procedures.

Communicates with staff, parents, outside organizations, and the public to exchange information and resolve issues or concerns; requests, verifies, and provides documents and information as needed.

Compiles information and prepares and maintains a variety of records, logs, files, and reports related to department business.

Establishes and maintains filing systems and reviews, revises, verifies, and proofreads a variety of documents.

Composes independently, from oral instructions, notes, or rough drafts, and from a variety of materials such as interoffice communications, forms, letters, memoranda, fliers, bulletins, and agenda items. Requests, work orders, and other materials.

Inputs and updates a variety of data in assigned computer systems.

Establishes and maintains automated records and files, initiates queries, develops spreadsheets, and generates various computerized lists, documents, and reports.

Inputs accuracy of input and output data.

Operates a variety of office equipment such as a calculator, copier, computer, and assigned computer programs.

Arranges for technical support, servicing, and effective operations of office technology and office machines assigned.

Performs duties and represents the school system in a courteous, positive, and professional manner.

Models and maintains high ethical standards.

Ability and willingness to work in a highly demanding, stressful environment.

May receive, sort, and distribute departmental mail as assigned.

Processes conference requests and related paperwork and arrange travel reservations, if assigned.

Demonstrates initiative in the performance of assigned responsibilities; uses time wisely; works efficiently.

Maintains expertise in assigned areas to fulfill project goals and objectives.

Participates successfully in the training programs offered to increase skill and proficiency related to assignments.

Keeps supervisor informed of potential problems or unusual events.

Exhibits interpersonal skills to work as an effective team member.

Demonstrates initiative in identifying potential problems or opportunities for improvement.

Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

Maintains and submits reports, records, and correspondence in a timely and accurate manner.

Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

Demonstrates support for the school system and its goals and priorities.

Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.

Reports absences and takes leave in accordance with Board policies and procedures.

Performs any other job-related duties as assigned by supervisors

EVALUATION: Evaluation is conducted by the CSFO and Human Resources Director. The Pike Road Board of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups. Board Approved: