Chief Administrative Officer (Office of the Director) (Reserved for City of Austin Employees Only)
: Job Details :

Chief Administrative Officer (Office of the Director) (Reserved for City of Austin Employees Only)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

Position Information

Posting Title: Chief Administrative Officer (Office of the Director) (Reserved for City of Austin Employees Only)Job Requisition Number: COA092584Position Number: 107986Job Type: Full-TimeDivision Name: Office of the Director

Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory.
• Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience.

Licenses or Certifications: None.

Notes to Applicants

Department Overview: Please learn more about our department and how we serve our community: What does the Watershed Protection Department do?

Position Overview: The Chief Administrative Officer (CAO) serves as a strategic advisor and leader, overseeing and ensuring the efficient operation of key administrative functions within the Watershed Protection Department. Reporting directly to the Office of the Director, the CAO is responsible for providing leadership to the Human Resources, Administrative Services, Safety Resources & Emergency Management, Department Executive Assistant, and Request for Council Actions (RCA)/Council Item Update Report (CIUR) Coordination sections/programs. This position plays a pivotal role in aligning departmental policies, resources, and processes with the organization's mission and goals, fostering a culture of operational excellence, compliance, and service delivery.

Education: Verification of education will be conducted on the top candidate.

Criminal Background Investigation: Job Offer is contingent on passing a Criminal Background Investigation.

Assessments: The candidate selected to interview is subject to pre-employment screening assessments to evaluate skill levels and competencies required for this position.

Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here for more information.

Pay Range

$48.38 – $62.90

Hours

8:00 a.m. to 5:00 p.m., Monday – Friday with the ability for a 60% telework schedule per week after initial training period. Exceptions may apply subject to the business needs of the department. May require working outside of normal business hours, including emergency events, evenings, weekends, and holidays as dictated by business needs.

Job Close Date

10/31/2024

Type of Posting

Reserved for City Employees

Department

Watershed Protection

Regular/Temporary

Regular

Grant Funded or Pooled Position

Not Applicable

Category

Professional

Location

505 Barton Springs Road, Austin, Texas

Preferred Qualifications

Preferred Experience:

• Experience working with more than one of the programs that will be overseen i.e. Human Resources, Administrative Services, Safety Resources & Emergency Management, Department Executive Assistant, and Request for Council Actions (RCA)/Council Item Update Report (CIUR) Coordination sections/programs.
• Demonstrated ability to take on complex programs or tasks.
• Ability to travel to multiple sites as part of the regular job duties.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Plans, organizes, directs, audits and controls support services within the department.
• Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures.
• Works to align the programmatic services and activities of internal systems.
• Serves as a direct or indirect resource for the department's operational needs.
• Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers.
• Provides solutions to complex problems and works to resolve difficult issues between involved parties.
• This job may have the responsibility for the development and monitoring of a departmental budget.
• Develops and evaluates short range and long range strategic plans.
• Administers contracts and vendors to ensure delivery of agreed upon deliverables.
• Prepares and reviews reports as part of the process of monitoring and communicating performance results.
• Makes recommendations associated with purchasing and expenditures for departmental programs.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of Federal, State, and Local laws.
• Knowledge of City practices, policies, and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in handling conflict and uncertain situations.
• Ability to analyze and resolve irregular events.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with City employees and the public.

Criminal Background Investigation

This position has been approved for a Criminal Background Investigation.

EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act.

Information For City Employees

If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * The minimum qualifications of the Chief Administrative Officer position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience. Do you meet the minimum qualifications of this position?
  • Yes
  • No
• * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired.
  • I acknowledge and understand this position requires a Criminal Background Investigation (CBI).
• * Please describe your experience working in or providing leadership to one or more of the following programs that the Chief Administrative Officer will oversee: Human Resources, Administrative Services, Safety Resources & Emergency Management, Department Executive Assistant, and Request for Council Actions (RCA)/Council Item Update Report (CIUR) Coordination. Include specific examples of your responsibilities in these areas.

  (Open Ended Question)

• * Provide an example of a project or initiative where you went beyond your primary job responsibilities to support the strategic goals or improve the operations of your organization.

  (Open Ended Question)

• * Describe your experience in managing complex projects that involved coordinating across multiple administrative functions, such as Human Resources, Safety Resources & Emergency Management, or Administrative Services.

  (Open Ended Question)

• * Do you have the ability to travel to multiple sites as part of the regular job duties?
  • Yes
  • No

Optional & Required Documents

Required Documents:

• Cover Letter
• Resume

Optional Documents:

Contact City of Austin Employment ServicesOffice: 512-978-JOBS (5627)Privacy Notice

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