Chief Administrative Officer (Office of the Director) (Reserved for City of Austin Employees Only)
: Job Details :

Posting Title: Chief Administrative Officer (Office of the Director) (Reserved for City of Austin Employees Only)

Job Requisition Number: COA092584

Position Number: 107986

Job Type: Full-Time

Division Name: Office of the Director

Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory.
• Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience.

Licenses or Certifications: None.

Notes to Applicants

DEPARTMENT OVERVIEW: Please learn more about our department and how we serve our community: What does the Watershed Protection Department do?

POSITION OVERVIEW: The Chief Administrative Officer (CAO) serves as a strategic advisor and leader, overseeing and ensuring the efficient operation of key administrative functions within the Watershed Protection Department. Reporting directly to the Office of the Director, the CAO is responsible for providing leadership to the Human Resources, Administrative Services, Safety Resources & Emergency Management, Department Executive Assistant, and Request for Council Actions (RCA)/Council Item Update Report (CIUR) Coordination sections/programs. This position plays a pivotal role in aligning departmental policies, resources, and processes with the organization's mission and goals, fostering a culture of operational excellence, compliance, and service delivery. The CAO ensures cross-functional coordination, promotes employee development, and drives continuous improvement initiatives to support the department's commitment to watershed protection, safety, and community service.

EDUCATION: Verification of education will be conducted on the top candidate.

CRIMINAL BACKGROUND INVESTIGATION: Job Offer is contingent on passing a Criminal Background Investigation.

ASSESSMENTS: The candidate selected to interview is subject to pre-employment screening assessments to evaluate skill levels and competencies required for this position.

TRAVEL: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

BENEFITS: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here for more information.

ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application:

• Include details on the application or prior or current work history with the City of Austin.
• A resume and cover letter is required. It does not substitute for a complete employment application.
• A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position.
• Include details on the application of any previous employment that you wish to be considered as part of your qualifications and relevant experience. Provide each job title and employment dates for all jobs on the application. Your work history should include duties you performed. “See Resume” is not acceptable and your application will be considered incomplete.
• Work history must include the month and year of employment and whether it was full or part-time work.
• Any relevant work history on the resume must also be reflected in the employment application in order to be considered.

Pay Range: $48.38 – $62.90

Hours: 8:00 a.m. to 5:00 p.m. Monday – Friday with the ability for a 60% telework schedule per week after initial training period. Exceptions may apply subject to the business needs of the department. May require working outside of normal business hours, including emergency events, evenings, weekends, and holidays as dictated by business needs.

Job Close Date: 10/31/2024

Type of Posting: Reserved for City Employees

Department: Watershed Protection

Regular/Temporary: Regular

Grant Funded or Pooled Position: Not Applicable

Category: Professional

Location: 505 Barton Springs Road, Austin, Texas

Preferred Qualifications

Preferred Experience:

• Experience working with more than one of the programs that will be overseen i.e. Human Resources, Administrative Services, Safety Resources & Emergency Management, Department Executive Assistant, and Request for Council Actions (RCA)/Council Item Update Report (CIUR) Coordination sections/programs.
• Demonstrated ability to take on complex programs or tasks.
• Ability to travel to multiple sites as part of the regular job duties.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Plans, organizes, directs, audits and controls support services within the department. The services assigned to this type of workgroup provide a more complex strategic focus to the overall business operations.
• Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures. Operational plans include the strategic involvement and mediation for departmental workforce issues.
• Works to align the programmatic services and activities of internal systems, which are associated with the desired outcomes for the department.
• Serves as a direct or indirect resource for the department's operational needs.
• Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers both internal and external to the department. Confers with the stakeholders to execute comprehensive program development which impacts the departmental policy initiatives.
• Provides solutions to complex problems and works to resolve difficult issues between involved parties.
• This job may have the responsibility for the development and monitoring of a departmental budget. In large departments, this job serves as an administrative resource tying budget needs to the programs of the organization.
• Develops and evaluates short range and long range strategic plans and establishes the criteria for a variety of human resources and business services projects, programs, and plans.
• Administers contracts and vendors to ensure delivery of agreed upon deliverables.
• Prepares and reviews reports as part of the process of monitoring and communicating performance results.
• Makes recommendations associated with purchasing and expenditures for departmental programs.

Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities, including selection, training, evaluation, counseling and recommendation for dismissal.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of Federal, State, and Local laws.
• Knowledge of City practices, policies, and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in handling conflict and uncertain situations.
• Ability to analyze and resolve irregular events.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with City employees and the public.

Criminal Background Investigation

This position has been approved for a Criminal Background Investigation.

EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) ###-#### or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees:

If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

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