Location: Chicago,IL, USA
**Description:**
**BID/JOB ANNOUNCEMENT**
**Chief Contract Expediter**
**Department of Water Management**
**Bureau of Administrative Support**
**Number of Positions: 1**
**(Additional vacancies possible pending budget approval)**
**Starting Salary: $77,892.00/year**
**This position is open to the public and all current City employees covered under the City's collective bargaining agreement with** **AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5.** **Only employees in City job titles in this bargaining unit are eligible to bid.**
**BID INSTRUCTIONS:** **Apply on the bid site:** ** **AND**
**1. Check the box on your profile titled Currently employed by the City of Chicago **
**2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')**
**3. Select your correct bargaining unit**
**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**
**Applications for this position will be accepted from 11/6/24 until 11:59pm CDT on** **11/20/24**
The City of Chicago is seeking a Chief Contract Expediter to perform contract administration functions in the Department of Water Management. This position will be responsible for working with departmental managers to execute appropriate procurement and contracting methods for the purchasing of goods and services, e.g. commodities, work services, professional services, delegate agency contracts and liaising with other City departments.
**ESSENTIAL DUTIES**
Coordinates purchasing functions within an operating department, working with and advising departmental staff on procurement procedures and requirements used in the competitive bid, request for proposal (RFP) and Request for Qualifications (RFQ) methods of procurement
Acts as a liaison between operating department, the Department of Procurement Services (DPS) and other departments to facilitate all phases of the contract preparation process, preparing work plans and ensuring all components (e.g. DPS checklist) are completed
Works with departmental staff in coordinating the preparation of required documents including identification of funding, scope of services, specifications, compensation structure and other required supplemental documents for submission, review and processing
Participates as a member of evaluation committees in the review of final RFP and RFQ documents, the drafting of evaluation criteria and guidelines to review proposals, and the interviewing of potential suppliers/vendors
Oversees the preparation and processing of delegate agency contracts (e.g., preparing award notices, gathering boilerplate documents, reviewing and tracking contract packages)
Serves as a point of contact for delegate agencies, program managers and other department staff on matters related to contract development and processing
Develop and implement procedures and provide technical assistance to delegate agencies to ensure compliance with grantor and City policies
May participate on work teams to conduct fact-based negotiations with RFP and RFQ respondents and drafts memorandum providing recommendations for the selection of bidders/vendors
Coordinates the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services
Assists in managing awarded contracts at the departmental level, maintaining communications with all parties involved to effectively monitor contracts for compliance with contract terms and conditions and to address and resolve any contract problems
Performs or directs lower level staff (e.g. Contract Review Specialists) in monitoring contract expiration dates and preparing and processing contract modification forms for needed time extensions, vendor limit increases and price adjustments
May supervise staff engaged in compiling contract packages for submission to the Department of Procurement Services or Comptroller's Office
Provides information to vendors and the public regarding program requirements and the application process for disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs
Oversees the maintenance of contract records and files and prepares reports on the status of departmental contracts, expenditures and related contract information
Researches and maintains a list of vendors supplying goods and services needed by the department; maintains records of pre-qualified vendors and coordinates the preparation of task orders
_Additional duties may be required for this position_
**Location:** 1000 East Ohio, Chicago, IL
**Days:** Varies
**Hours:** Vary
**THIS POSITION IS IN THE CAREER SERVICE**
**Qualifications:**
Graduation from an accredited college or university with a Bachelor's degree, plus two years of work experience in the procurement of supplies, equipment or services, or an equivalent combination of education, training and experience.
**SELECTION REQUIREMENTS**
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
**APPLICATION EVALUATION:** Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
**COMMITMENT TO DIVERSITY:** To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. **_These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders._** **_For positions covered by a collective bargaining agreement, bidders will be considered before external candidates._** To learn more about our hiring practices click here. (
**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**
**The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.**
**City of Chicago**
Brandon Johnson, Mayor