TITLE: Chief Financial OfficerLOCATION: New York, NY (Lower East Side) DEPARTMENT: AdministrationREPORTS TO: Chief Executive OfficerSCHEDULE: Onsite M-F, generally 9-5, some nights or weekends as neededSALARY RANGE: $175,000 to $200,000 annually depending onexperience, plus excellent benefitsDATE POSTED: July 2024OUR CULTURE: At Grand St. we believe leaders are made, not born. We operate on auto trust, expecting staff will do their jobs well and continue to grow professionally. We assume the best intentions and give grace whenever needed. Diversity, equity, and inclusion are integral parts of our culture and personified by our leadership. Grand St. is a community and we strive to make everyone - colleagues and constituents - feel supported and seen. JOB SUMMARY: The Chief Financial Officer is responsible for leading the financial operations of the organization and ensuring the organization's financial health and sustainability, in concert with the Chief Executive Officer, Executive Team, Board of Directors, and outsourced financial management firm. This role will oversee our outsourced financial management and IT services, all financial reporting, budgeting, forecasting, financial analysis, and compliance requirements. The Chief Financial Officer is a member of the Executive Team and reports to the Chief Executive Officer to develop and implement financial strategies that support the organization's mission and goals. ESSENTIAL DUTIES AND RESPONSIBILITIES:Supervisory Responsibilities
- Supervise the Director of Administration
- Oversee the functions and relationship with the outsourced accounting/finance and IT consulting firms with the Director of Administration
Financial Management
- Manage and oversee all financial operations, including accounting, budgeting, forecasting, and financial analysis
- Ensure that the monthly financials are accurate, compliant, and timely
- Oversee all the cash management for the organization
- Forecast, review and manage the cash position on a weekly basis
- Assist with the contracts management process and oversight ensuring that all government funding is invoiced in a timely and accurate manner
- Adhere to contract compliance requirements both pre-award and post-award
- Ensure the accuracy and completeness of financial records, including the general ledger, accounts payable and receivable, payroll, and other financial systems
- Monitor and ensure that all receivables are collected in a timely manner
- Prepare and present financial reports to the Chief Executive Officer and Board of Directors, providing analysis and recommendations as needed
- Ensure compliance and timeliness of all financial reporting and regulatory requirements, including tax filings, audits, 990s, CHAR500, financial statements, and other reporting requirements
- Manage support for the Board Finance Committee, Risk Management, and Audit Committee
- Manage relationships with external partners, including banks, auditors, and other financial service providers
- Ensure the accuracy of monthly variance reports and reviewing and making recommendations to management
- Oversight and review of government specific audits, end of the year audits, and single audits, 990s, and CHAR500
- Develop efficient cost allocation plans aligned with the organization's needs
- Ensure the maximization of indirect rates across all contracts
- Work closely with HR/ Payroll in monitoring and reconciling salary allocations across contracts
- Monitor loans and lines of credit to ensure they are repaid in a timely manner
- Ensure HR/Payroll are kept up to date with new funding and cost center codes
- Prepare budget presentations and financial reports for the Finance Committee and Board of Directors
- Ensuring close out of contracts in a timely manner
- Submitting timely budget modifications to funders before year end closeout
Budgeting and Forecasting
- Develop and oversee the annual budgeting process, working closely with program managers and other stakeholders to develop realistic and achievable budgets
- Oversee all budget to actual reporting to the programs are completed
- Monitor actual performance against budget and provide regular updates and analysis to the Executive Team and Board of Directors
- Develop and maintain financial forecasting models that support long-term financial planning and decision-making
- Lead the Management team to discuss and develop budgets for new proposals and grant renewals
- Maximize expenditure of contract funds
Development
- Work closely with the Development Team on institutional grant management, including reconciliation of monthly contributions
Strategic Planning and Leadership
- Work closely with the Executive Team and senior leaders to develop and implement finance related strategic priorities
- Provide leadership and mentorship to the finance team, fostering a culture of continuous improvement and professional development
Board Relations and Reporting
- Report on the financial performance of the organization to the Board of Directors, including regular updates on budget performance, forecasts, and financial risks and opportunities
EDUCATION + EXPERIENCE REQUIREMENTS
- Bachelor's degree in Accounting, Finance, or related field; MBA or CPA strongly preferred
- At least 10 years of progressively responsible experience in financial management, with at least 5 years in a nonprofit organization
- Proven track record of successful financial management, including experience developing and implementing financial strategies, managing budgets, and overseeing financial reporting and compliance
- Strong leadership and management skills, with experience building and leading high-performing teams
- Excellent analytical, problem-solving, and decision-making skills
- Strong communication and interpersonal skills, with the ability to communicate financial information to non-financial stakeholders
- Passion for the mission and work of the organization
- Interest in mentoring others and working as a team
Your Skills & Knowledge
- Build a strong organizational culture that aligns with Grand Street Settlement mission and implements all of those values on every level of the organization
- You take ownership of your work, think strategically, and take thoughtful action with very little direction
- Excellent verbal and written communication skills
- Excellent analytical and organizational skills
- Extremely proficient with Microsoft Office Suite, Google Suite or related software
- People-centric and contributes to Grand St. Settlement's legacy
BENEFITS:
- Full medical insurance coverage
- 9% employer contribution to our 401k plan after 1 year
- 24 vacation days annually, 4 discretionary days, 12 sick days annually
- Guaranteed life Insurance and long-term disability insurance
- Flexible spending accounts
- Travel/ commute reimbursement
HOW TO APPLY:Please submit a resume and thoughtful cover letter outlining how your skills & experience meet the job description to ...@grandsettlement.org. Please include three professional references that we can contact; at least one should be a former supervisor. If selected for this position, must obtain NYC Dept. of Health fingerprint clearance and State Central Registry (SCR) clearance (fees may apply); ability to maintain State Central Registry (SCR) clearance and fingerprint clearance throughout the duration of employment.Equal Opportunity Employer ( EOE )